What are the responsibilities and job description for the Director of Procurement & Accounts Payable position at Nexus Health Systems?
Position Summary
The Director of Procurement & Accounts Payable is responsible for end-to-end leadership of the procure-to-pay (P2P) function across a multi-facility specialty hospital system serving patients with neurodevelopmental disorders and complex medical/behavioral comorbidities. This role ensures the reliable, compliant, and cost-effective acquisition of clinical and operational resources while maintaining strong internal controls, safeguarding financial integrity, and supporting uninterrupted patient care delivery. The Director partners with clinical, operational, and financial leaders to align procurement strategies with patient safety, regulatory compliance, and evidence-based care delivery, while optimizing efficiency, vendor performance, and automation across the P2P lifecycle.
Job-specific Responsibilities
oUpholds the Standards of conduct and corporate compliance
oDemonstrates honest behavior in all matters. To the best of the employee’s knowledge and understanding, complies with all Federal and State laws and regulations.
oMaintains the privacy and security of all confidential and protected health information. Uses and discloses only that information which is necessary to perform the function of the job.
oAdheres to all Nexus Health Systems policies on Health Insurance Portability and Accountability Act (HIPAA), designed to prevent or detect unauthorized disclosure of Protected Health Information (PHI)
oCollaborates effectively with colleagues and other departments to ensure seamless service delivery.
oEnsure uninterrupted availability of medical, behavioral, and operational supplies critical to the care of patients with neurodevelopmental and complex conditions.
oOversee full procure-to-pay cycle: requisitioning, vendor selection, contract execution, purchase orders, invoice processing, three-way match, and payment.
oPartner with clinical leadership to maintain an approved product formulary supporting standardization and patient-specific needs.
oProvide responsive service to internal stakeholders, including nursing, therapy, behavioral health, pharmacy, and facilities teams.
oAdminister vendor onboarding, master file integrity, W-9 collection, and payment setup processes.
oOptimize ERP and automation platforms (e.g., Microsoft Dynamics 365, invoice capture tools) to increase efficiency and reduce manual processing.
oDrive process improvements to reduce cycle time, eliminate waste, and improve accuracy.
oEstablish KPIs for procurement and AP performance (e.g., invoice cycle time, PO compliance, vendor accuracy, cost savings).
oImplement strategic sourcing and supplier diversification to enhance supply chain resilience and cost effectiveness.
oCollaborate with interdisciplinary stakeholders (nursing, therapy, behavioral health, physicians) to evaluate products impacting patient care.
oSupport availability of specialized equipment and supplies required for behavioral stabilization, rehabilitation, and complex care delivery.
oIncorporate feedback from frontline clinicians to improve product selection and vendor performance.
oEnsure vendor services align with trauma-informed care environments and patient dignity standards.
oParticipates in quality improvement initiatives to enhance service delivery.
oPromotes a culture of patient safety which results in the identification and reduction of unsafe practices.
ODesign And Enforce Procurement And AP Policies Aligned With
CMS Conditions of Participation
Fraud and abuse laws (Anti-Kickback Statute, Stark Law)
HIPAA/privacy requirements where vendor access to PHI exists
Texas HHSC procurement and contracting standards
oEnsure vendor due diligence, including licensure verification, sanctions screening, and quality assurance documentation.
Maintain Strong Internal Controls, Including
Segregation of duties
Three-way match validation
Duplicate payment prevention
Positive pay controls
oOversee contract compliance, ensuring pricing, rebates, and service-level agreements are met.
oSupport internal and external audits; maintain complete documentation for financial and regulatory review.
oEnsure compliance with 1099 reporting, ASC 842 lease accounting, and financial reporting standards.
oAlign policies with healthcare supply chain best practices (AHRMM), including standardized procedures and governance structures.
oMaintains competency, as evidenced by completion of competency validation requirements.
oMaintains competency and knowledge of current standards of practice, trends, and developments.
oParticipates in relevant workshops, seminars, and continuing education courses to stay current with industry trends, healthcare regulations, and best practices.
OPromote Ongoing Education In
Healthcare procurement regulations
Accounts payable best practices and automation
Supply chain risk management and resilience
oEncourage and support professional certifications (e.g., CAPP, CPA, CMA).
oMaintain awareness of evolving healthcare procurement regulations, reimbursement changes, and supply chain risks.
oProvide structured onboarding, annual competency validation, and leadership development for procurement and AP staff.
oFoster interdisciplinary education with finance, compliance, and clinical teams.
oOversee accounts payable operations to ensure timely, accurate, and compliant vendor payments.
oManage cash flow forecasting, AP aging, accruals, and month-end close support.
oIdentify cost savings opportunities through contract negotiation, utilization management, and spend analytics.
oLead vendor negotiations and system-wide contracting strategies to maximize value and minimize risk.
oMonitor budgets and procurement spend to ensure alignment with organizational financial goals.
OEnsure Implementation Of AP Best Practices, Including
POSITION QUALIFICATIONS:
The Director of Procurement & Accounts Payable is responsible for end-to-end leadership of the procure-to-pay (P2P) function across a multi-facility specialty hospital system serving patients with neurodevelopmental disorders and complex medical/behavioral comorbidities. This role ensures the reliable, compliant, and cost-effective acquisition of clinical and operational resources while maintaining strong internal controls, safeguarding financial integrity, and supporting uninterrupted patient care delivery. The Director partners with clinical, operational, and financial leaders to align procurement strategies with patient safety, regulatory compliance, and evidence-based care delivery, while optimizing efficiency, vendor performance, and automation across the P2P lifecycle.
Job-specific Responsibilities
- Service
oUpholds the Standards of conduct and corporate compliance
oDemonstrates honest behavior in all matters. To the best of the employee’s knowledge and understanding, complies with all Federal and State laws and regulations.
oMaintains the privacy and security of all confidential and protected health information. Uses and discloses only that information which is necessary to perform the function of the job.
oAdheres to all Nexus Health Systems policies on Health Insurance Portability and Accountability Act (HIPAA), designed to prevent or detect unauthorized disclosure of Protected Health Information (PHI)
oCollaborates effectively with colleagues and other departments to ensure seamless service delivery.
oEnsure uninterrupted availability of medical, behavioral, and operational supplies critical to the care of patients with neurodevelopmental and complex conditions.
oOversee full procure-to-pay cycle: requisitioning, vendor selection, contract execution, purchase orders, invoice processing, three-way match, and payment.
oPartner with clinical leadership to maintain an approved product formulary supporting standardization and patient-specific needs.
oProvide responsive service to internal stakeholders, including nursing, therapy, behavioral health, pharmacy, and facilities teams.
oAdminister vendor onboarding, master file integrity, W-9 collection, and payment setup processes.
- Excellence
oOptimize ERP and automation platforms (e.g., Microsoft Dynamics 365, invoice capture tools) to increase efficiency and reduce manual processing.
oDrive process improvements to reduce cycle time, eliminate waste, and improve accuracy.
oEstablish KPIs for procurement and AP performance (e.g., invoice cycle time, PO compliance, vendor accuracy, cost savings).
oImplement strategic sourcing and supplier diversification to enhance supply chain resilience and cost effectiveness.
- Patient Experience and Advocacy
oCollaborate with interdisciplinary stakeholders (nursing, therapy, behavioral health, physicians) to evaluate products impacting patient care.
oSupport availability of specialized equipment and supplies required for behavioral stabilization, rehabilitation, and complex care delivery.
oIncorporate feedback from frontline clinicians to improve product selection and vendor performance.
oEnsure vendor services align with trauma-informed care environments and patient dignity standards.
- Quality Assurance and Compliance: (Standard for all JDs- can add but cannot remove these)
oParticipates in quality improvement initiatives to enhance service delivery.
oPromotes a culture of patient safety which results in the identification and reduction of unsafe practices.
ODesign And Enforce Procurement And AP Policies Aligned With
CMS Conditions of Participation
Fraud and abuse laws (Anti-Kickback Statute, Stark Law)
HIPAA/privacy requirements where vendor access to PHI exists
Texas HHSC procurement and contracting standards
oEnsure vendor due diligence, including licensure verification, sanctions screening, and quality assurance documentation.
Maintain Strong Internal Controls, Including
Segregation of duties
Three-way match validation
Duplicate payment prevention
Positive pay controls
oOversee contract compliance, ensuring pricing, rebates, and service-level agreements are met.
oSupport internal and external audits; maintain complete documentation for financial and regulatory review.
oEnsure compliance with 1099 reporting, ASC 842 lease accounting, and financial reporting standards.
oAlign policies with healthcare supply chain best practices (AHRMM), including standardized procedures and governance structures.
- Professional Growth and Continuing Education:
oMaintains competency, as evidenced by completion of competency validation requirements.
oMaintains competency and knowledge of current standards of practice, trends, and developments.
oParticipates in relevant workshops, seminars, and continuing education courses to stay current with industry trends, healthcare regulations, and best practices.
OPromote Ongoing Education In
Healthcare procurement regulations
Accounts payable best practices and automation
Supply chain risk management and resilience
oEncourage and support professional certifications (e.g., CAPP, CPA, CMA).
oMaintain awareness of evolving healthcare procurement regulations, reimbursement changes, and supply chain risks.
oProvide structured onboarding, annual competency validation, and leadership development for procurement and AP staff.
oFoster interdisciplinary education with finance, compliance, and clinical teams.
- Finance:
oOversee accounts payable operations to ensure timely, accurate, and compliant vendor payments.
oManage cash flow forecasting, AP aging, accruals, and month-end close support.
oIdentify cost savings opportunities through contract negotiation, utilization management, and spend analytics.
oLead vendor negotiations and system-wide contracting strategies to maximize value and minimize risk.
oMonitor budgets and procurement spend to ensure alignment with organizational financial goals.
OEnsure Implementation Of AP Best Practices, Including
- Fraud prevention controls
- Vendor master file governance
- KPI tracking and reporting
- Automation and digitization of invoice processing
- Performs other duties as assigned.
POSITION QUALIFICATIONS:
- Bachelor’s degree in Accounting, Finance, Supply Chain Management, Healthcare Administration, or related field (required)
- Master’s degree (MBA, MHA, or related field) preferred.
- Minimum 7–10 years of progressive experience in procurement, accounts payable, or supply chain management
- Minimum 3–5 years in a leadership role within a multi-entity healthcare environment
- Demonstrated experience managing procure-to-pay operations, vendor contracting, and financial controls
- Experience within specialty healthcare, behavioral health, rehabilitation, or complex care environments strongly preferred
- Advanced knowledge of:
- Procure-to-pay lifecycle
- Internal controls and audit readiness
- Healthcare procurement regulations and compliance
- Strong analytical, financial, and data-driven decision-making skills
- Expertise in ERP systems (e.g., Microsoft Dynamics 365) and AP automation tools
- Ability to lead cross-functional collaboration across clinical, operational, and finance teams
- Strong negotiation, vendor management, and contract management skills
- Excellent leadership, communication, and change management capabilities
- Proven ability to manage competing priorities in a fast-paced healthcare environment
- Certified Accounts Payable Professional (CAPP) – preferred; recognized global standard for AP competency and leadership
- Certified Public Accountant (CPA) or Certified Management Accountant (CMA) – preferred
- AHRMM certifications (e.g., CMRP – Certified Materials & Resource Professional) – preferred
- Lean Six Sigma certification – preferred
- Must maintain current certification in good standing during employment with this facility.