Public Safety Procurement & Accounts Payable Coordinator

Under general supervision, the Public Safety (PS) Procurement & Accounts Payable Coordinator works closely with the Manager of Public Safety Administration to carry out all procurement and accounts payable tasks for the Public Safety and Operations Division of the Harris County Toll Road Authority (HCTRA). This position is responsible for entering purchase requisition requests, creating receipt IDs, and maintaining the receiving form system and process to ensure compliance with Harris County procurement and accounts payable policies and procedures.

The PS Procurement & Accounts Payable Coordinator should possess strong attention to detail, a comprehensive understanding of procurement and accounts payable processes, and proficiency with relevant software tools.

Duties and Responsibilities:

• Processes and monitors all purchase requisitions, payment requests, and expense reimbursements for the Public Safety Division in the County’s ERP system, ensuring accuracy and compliance with procurement policies. Coordinates with Purchasing to submit and track purchase order cancellations.
• Verifies and codes receiving documentation by creating and reviewing receipt IDs, ensuring proper account coding, authorized approvals, and accurate financial records for auditing and reconciliation purposes. 
• Serves as a liaison between Accounts Payable, internal divisions, the Harris County Auditor’s Office, and the Purchasing Department to resolve payment and procurement issues, ensure timely processing, and support audit and compliance efforts.
• Maintains financial and procurement records in accordance with County policies and audit standards, and assists in preparing reports or documentation for internal reviews, audits, and budget planning.

The incumbent is responsible for executing the duties and responsibilities listed below and other duties as assigned. Some positions may require working before, during, or after an emergency or disaster at the department's discretion.

Other Duties:
This Job Description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this position. Management may, at its discretion, assign, or reassign duties and responsibilities to this job at any time.Education and Experience:
High school diploma or equivalent. AND
Minimum one (1) to three (3) years of experience in procurement, accounts payable, or financial coordination or related experience. 

Preferred: 
Associate's degree or higher in Accounting, Finance, Business Administration, Public Administration, or a related field.

Knowledge, Skills, and Abilities:

• Knowledge of procurement and accounts payable processes
• Ability to read, comprehend, interpret, and communicate details and changes as needed
• Ability to establish and maintain effective working relationships with others
• Ability to work under instructions from supervisors and managers
• Strong desire to learn and be a team player
• Strong written, oral communication, and interpersonal skills
• Strong analytical skills
• Ability to work independently and exercise sound judgment 
• Proficient in Microsoft Excel and Word
• Ability to pay attention to detail and maintain accuracy 

Physical Demands:
Light Work-Exerting up to 20 pounds of force frequently, and/or a negligible amount of force constantly to move objects.

NOTE: Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.Position Type and Typical Hours Work: 
Typical hours are Monday through Friday on a full-time capacity, with exact hours varying according to departmental and agency needs. 
Weekend and holiday work may be required, depending on operational demands.

Work Environment:
There are no major sources of discomfort. A normal office environment with acceptable lighting,
temperature controls and furnishings is provided.

Reporting Relations:
Reports To Position: Manager, Public Safety Administration
Supervises Positions: N/A