Administration Assistant

Contract to Hire
Health, Dental, Vision 401K
Location: Full-Time in office - Downtown Detroit
Time: 8am-5pm
Report/Support Structure: reporting to the Chief of Staff but will be supporting the President

• Yrs of Exp: 3-5
• Administrative Assistant with growth to Executive Admin
• Microsoft Tools - Word, Excel some PowerPoint
• Scheduling Meetings and Personal errands
• Must have a proactive mindset, Must be critical thinker
• Handles confidential information with integrity
• Maintains professionalism in all interactions
• Displays resilience and a strong, thick-skinned approach in fast-paced environments

JOB DESCRIPTION:
Administrative Assistant
The Opportunity
As Administrative Assistant, you will support executives by managing complex calendars, coordinating
domestic and international travel, and providing day-to-day operational support. In this role, you will
partner closely with internal stakeholders and use strong organizational skills, sound judgment, and
attention to detail to successfully manage competing priorities in a fast-paced environment.

• Location: You will work from our enterprise Headquarters in Detroit, MI

Key Responsibilities

• Calendar Management: Manage complex, frequently changing calendars for one or more executives.
• Meeting Coordination: Coordinate internal and external meetings across multiple time zones.
• Meeting Preparation: Prepare agendas, briefing materials, and meeting logistics to support effective meetings.
• Travel Coordination: Coordinate comprehensive domestic and international travel, including flights, hotels, ground transportation, visas, and required travel documentation.
• Travel Itineraries: Prepare detailed travel itineraries with confirmations, contact information, and contingency plans.
• Travel Monitoring: Monitor travel schedules for changes or disruptions and proactively resolve issues.
• Expense Tracking: Track travel expenses and assist with expense reporting and reimbursements.
• Document Support: Draft, proofread, and edit correspondence, reports, and presentations.
• File Management: Maintain organized digital and physical filing systems.
• Project Support: Assist with special projects, event planning, and ad hoc administrative tasks.

To qualify for the role, you must have

• Minimum of 3 years of experience as an Administrative Assistant or in a similar role.
• Proven experience coordinating complex domestic and international travel and managing executive calendars.
• Strong proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Experience using calendar and scheduling tools to coordinate meetings across multiple time zones.
• Excellent written and verbal communication skills, including drafting, proofreading, and editing professional correspondence.
• Strong organizational skills with exceptional attention to detail.
• Experience working in a fast-paced, corporate or professional environment and ability to prioritize requests.
• Ability to handle confidential and sensitive information with professionalism and discretion.

Ideally, you’ll also have

• Experience supporting senior executives or leadership teams.
• Familiarity with travel booking platforms and expense management systems.
• Experience tracking travel expenses and supporting expense reporting and reimbursements.
• Strong judgment, problem-solving skills, and the ability to manage multiple competing priorities with minimal supervision.