RFx Program Cooordinator

Title

RFx Program Cooordinator

Overview

We are seeking an RFx Project Coordinator to support a high-performing Strategic Sourcing team within a large, complex organization. This role plays a key part in managing the end-to-end execution of competitive sourcing events, ensuring processes are structured, compliant, and delivered on schedule.

Youll work closely with sourcing leaders and cross-functional stakeholders to drive consistency and organization across RFI, RFP, and RFQ processes, allowing senior team members to focus on strategy and supplier decision-making.

Responsibilities

• Coordinate the full lifecycle of RFx events, including planning, documentation, timelines, and execution
• Prepare and maintain sourcing materials such as statements of work, requirements matrices, evaluation criteria, and scoring tools
• Manage RFx schedules and ensure all stakeholders meet deadlines and participation requirements
• Serve as the central point of coordination for supplier communications, including invitations, Q&A, addenda, and submission tracking
• Facilitate communication between sourcing, legal, finance, business teams, and external suppliers
• Organize and validate supplier responses within eSourcing platforms
• Compile bid summaries, pricing comparisons, and evaluation matrices to support decision-making
• Maintain detailed documentation of sourcing activities, including approvals, changes, and final outcomes
• Support cost analysis efforts by organizing data inputs for total cost of ownership and ROI evaluations
• Ensure all sourcing activities align with internal procurement policies, compliance standards, and governance requirements
• Track sourcing progress and proactively identify risks, gaps, or process deviations

Required Skills

• Bachelors degree and 35 years of experience in proposal coordination, bid management, sales operations, or a related function
• Proven ability to manage multiple projects simultaneously in a fast-paced, deadline-driven environment
• Experience working with eSourcing tools or procurement systems
• Strong organizational skills with attention to detail and process discipline
• Excellent written and verbal communication skills
• Ability to collaborate effectively across cross-functional teams

Preferred Qualifications

• Experience supporting formal RFx processes (RFI, RFP, RFQ) within a structured sourcing or procurement environment
• Familiarity with enterprise procurement or ERP systems
• APMP certification or similar professional credential