Executive Assistant - Landscaping Company

Executive Assistant - QuickBooks Experienced

Executive Assistant – Landscaping Company (QuickBooks Experienced)

A growing landscaping company is seeking a dependable and detail-oriented Executive Assistant to support daily operations and help streamline administrative, financial, and customer-facing tasks. This role is ideal for someone who thrives in a fast-paced environment, enjoys organization, and has strong experience with QuickBooks.

Key Responsibilities

• Manage daily administrative tasks, including scheduling, emails, and phone support

• Maintain accurate records of invoices, estimates, payments, and vendor bills in QuickBooks

• Assist with payroll processing and financial reporting

• Support project tracking, job costing, and internal documentation

• Prepare proposals, contracts, and customer communications as needed

• Coordinate appointments, site visits, and crew schedules

• Maintain organized digital and physical filing systems

• Provide general support to ownership and management to improve workflow and efficiency

Qualifications

• Proven experience as an Executive Assistant, Office Manager, or similar administrative role

• Proficiency in QuickBooks (Online or Desktop)

• Strong organizational and time-management skills

• Excellent written and verbal communication abilities

• Comfort working in a service-based or trades environment (landscaping, construction, property services, etc. preferred but not required)

• Ability to manage multiple priorities and maintain accuracy

• Strong computer skills, including Microsoft Office or Google Workspace

Personal Attributes

• Professional, reliable, and self-motivated

• Strong attention to detail

• Able to work independently and maintain confidentiality

• Team-oriented with a positive attitude

Schedule & Compensation

• Full-time 

• Competitive pay based on experience

• Opportunities for growth within the company

How to Apply

Please submit your resume along with a brief note describing your relevant experience with QuickBooks to hr@nextgenfla.com

Salary : $22 - $25