What are the responsibilities and job description for the Operations Manager position at Next Chapter Reentry Project?
Company Description
At Next Chapter Reentry Project, we take a holistic, gospel-centered approach to reentry, addressing the spiritual, physical, social, and emotional needs of people impacted by the cycle of incarceration. In collaboration with our partners, we aim to increase reintegration success and reduce recidivism rates. Our vision is to be a national leader in reentry, redefining narratives surrounding formerly incarcerated persons by dismantling barriers, delivering essential resources, and advocating for expanded rights.
Position Summary
The Operations Manager plays a key leadership role in the administrative and financial infrastructure of the organization. This person is responsible for managing day-to-day operations, including facility coordination, vendor relations, internal systems, and financial processes. The ideal candidate will also be skilled in nonprofit bookkeeping and proficient in QuickBooks, ensuring financial transparency and regulatory compliance.
Key Responsibilities
Operational Management
- Oversee daily office functions, ensuring smooth and efficient administrative operations.
- Maintain vendor and utility accounts for all facilities, including our Board and Lodge homes.
- Manage organizational documentation, contracts, and licensing in compliance with Minnesota DHS Housing Support regulations.
- Coordinate maintenance and facility-related needs in collaboration with house managers and partners.
Financial & Bookkeeping Duties
- Maintain and reconcile financial records using QuickBooks
- Process accounts payable/receivable, bank reconciliations, and monthly financial reports
- Support annual audits and grant reporting with accurate documentation
- Assist with budgeting, forecasting, and tracking program expenses
- Maintain proper records for DHS Housing Support reimbursements
Program & Housing Compliance
- Ensure compliance with Minnesota Housing Support and Board and Lodge standards.
- Assist in maintaining occupancy tracking, reporting, and eligibility documentation.
- Collaborate with program staff to streamline workflows and improve service delivery.
Qualifications
- Proven experience in nonprofit operations and financial management
- Proficiency with QuickBooks and Microsoft Office (especially Excel)
- Experience working in a Board and Lodge or Housing Support environment preferred
- Familiarity with DHS Housing Support billing and documentation processes
- Detail-oriented with strong organizational and time management skills
- Ability to manage multiple priorities in a fast-paced, mission-driven environment
- Excellent communication and interpersonal skills
- Commitment to the mission and values of Next Chapter Reentry Project
Preferred Qualifications
- Bachelor’s degree in Business, Nonprofit Management, Accounting, or related field
- 3 years of experience in nonprofit bookkeeping and operational management
- Understanding of reentry programming, social services, or transitional housing
Compensation & Benefits
- Competitive salary based on experience
- Flexible schedule and collaborative work environment
- Opportunities for professional growth and impact in a purpose-driven organization
To Apply
Send your resume and a brief cover letter to:
office@nextchapterrochester.org
Applications will be reviewed on a rolling basis until the position is filled.
Job Type: Full-time
Schedule:
- Day shift
- Monday to Friday
Work Location: In person