Administrative Assistant (Part-Time)

(Onsite, Part-Time, Flexible Hours) 

LOCAL CANDIDATES ONLY

Company Information

NexGen Technologies, Inc. is a leading IT services firm specializing in delivering innovative, high-quality solutions to our federal government clients. Our core competencies include IT professional support services, software development, cloud services, IT Operations, Agile project management, and GIS services.

Job Summary

NexGen Technologies, Inc. is currently seeking a part-time Administrative Assistant to provide professional administrative and operational support across NexGen’s corporate functions, ensuring efficient coordination of day-to-day business activities. This role supports scheduling, documentation, reporting, expense processing, meeting coordination, and internal communications while maintaining accurate records and organized files. The Administrative Assistant works collaboratively with cross-functional teams, supports internal stakeholders with a customer-centric mindset, and contributes to a structured, deadline-driven environment that upholds NexGen’s standards of professionalism, compliance, and operational excellence. 

Supervisory Responsibilities

• There are no supervisory responsibilities.

Essential Duties and Responsibilities (as assigned)

Office management 

• Provide a consistent presence at the front desk. 
• Answer phones and greet visitors; provide assistance, and route caller/visitor to appropriate staff members. 
• Send faxes, scan documents, make copies, file, and run errands, as needed. 
• Manage incoming and outgoing correspondence including emails, mail, and packages. 
• Order and pick up office supplies, as needed. 
• Maintain inventory and asset tracking. 
• Light office cleaning, as needed. 

Administrative support 

• Schedule and coordinate meetings, as needed. 
• Maintain project contact list for the company and the organizational chart.  
• Send out emails, enter responses, and process candidate recommendations and employee awards. 
• Prepare monthly expense reports with cataloguing receipts, uploading documentation, and correctly assigning projects. 
• Assist with preparing and editing documents, including invoicing reports, presentations, and spreadsheets. 
• Assist with planning company meetings, events, and special projects.  
• Monitor daily employee Attendance Hotline and update management calendar.  
• Provide administrative support to corporate staff and managers, as requested. 

•       Other duties may be assigned. 

Technical Skills

Experience

• One to three years in an administrative role supporting complex teams, programs, or projects in a professional environment. 
• Proficiency with Microsoft Outlook, Excel, Word, PowerPoint, and Teams. Proficiency with Zoom. 

Technical Aptitude

• Presents ideas clearly, logically, and concisely, both in verbal and written communications. 
• Prioritizes organization, attention to detail, consistency, and task completion. 
• Champions continuous learning, adaptability, creative problem solving, relentless improvement, and innovative thinking. 
• Demonstrates ability to manage recurring administrative processes with accuracy and timeliness. 

Customer Centricity

• Demonstrates excellent customer service skills and deliver optimal customer value with integrity. 
• Supports a collegial environment by interacting positively and collaboratively with colleagues, respecting differences of opinion, furthering team goals, and resolving any concerns expeditiously within the appropriate management hierarchy. 
• Upholds NexGen’s reputation of excellence. 
• Demonstrates excellent communication and presentation skills using standard tools (on and off camera).  

Teamwork 

• Resolves differences quickly and peacefully. 
• Works with cross-functional teams. 
• Fosters a safe environment for the team to interact professionally and provide an opportunity for all to excel. 
• Exudes positivity and assume positive intent. 

Education and Certifications 

• High School diploma. 

Physical Requirements

• Reliable internet (minimum of 50 Mbps download / 25 Mbps upload) and a secure remote work environment. 
• Reasonable accommodations will be provided as needed. 

Additional Requirements

• Exceptional written and verbal communication skills, with a keen eye for detail and clarity. 
• The successful candidate will also be able to pass background screening prior to employment. 
• U.S. Citizenship, legal permanent residence, or valid U.S. work authorization with a minimum of three years of U.S. presence is required due to federal contract requirements. 

Compensation: $22-25/hour

(The successful candidate's starting pay will fall within the salary range provided and is determined based on job-related factors, including, but not limited to, the experience, qualifications, knowledge, skills, geographic work location, and market conditions.)

NexGen Technologies, Inc., is an equal opportunity employer.  

(Last Revision: 2026-03-28)