What are the responsibilities and job description for the Administrative Assistant position at Newport Thin Film Laboratory, Inc.?
Part-Time Front Office Administrative Assistant
Newport Thin Film Laboratory, Inc. (NTFL)
Chino, CA | In-Person
Newport Thin Film Laboratory (NTFL) is a leading manufacturer of high-performance optical thin film coatings. For over 50 years, our custom coating solutions have supported innovation across aerospace, defense, medical, scientific, and industrial markets worldwide.
We are currently seeking a reliable, organized, and customer-focused Part-Time Front Office Administrative Assistant to join our team. This role serves as the first point of contact for customers, vendors, and visitors while supporting day-to-day office operations in a fast-paced manufacturing environment.
What You’ll Do
- Answer and direct incoming phone calls professionally
- Welcome visitors, customers, and vendors at the front office
- Manage front desk check-ins and general office communication
- Enter work orders and purchase orders into the company systems
- Assist with customer quote follow-ups and order updates
- Send invoices, tracking information, and customer communications
- Support accounts payable and accounts receivable tasks
- Assist customers with billing questions and payment processing
- Maintain office supply inventory and place supply orders as needed
- Manage Outlook calendars, emails, and general administrative tasks
- Keep the front office and conference room organized and professional
What We’re Looking For
- Strong communication and customer service skills
- Organized, dependable, and detail-oriented
- Comfortable multitasking in a fast-paced office environment
- Basic computer proficiency, including Microsoft Outlook, Excel, and Office
- Positive attitude and willingness to support multiple departments
- Previous administrative or customer service experience preferred
- QuickBooks expereince preferred
Qualifications
- High school diploma or equivalent preferred
- Minimum 1 year of customer service or office experience preferred
Schedule
- Part-Time
- Monday – Friday
- Flexible 4–5 hour morning shift.
If you are looking to join a stable, team-oriented company with a long-standing reputation in advanced manufacturing, we’d love to hear from you.
Apply today, and thank you for your interest in NTFL!
Pay: $20.00 - $22.00 per hour
Education:
- High school or equivalent (Preferred)
Experience:
- Customer service: 1 year (Required)
- QuickBooks: 1 year (Required)
Work Location: In person
Salary : $20 - $22