Artist Experience & Production Coordinator

Position Title

Artist Experience & Production Coordinator

Reports To

Director of Artistic Planning

Applications Due

December 31, 2025

Position Overview

Newport Classical (NC), a premier performing arts organization celebrating classical music, is seeking an Artist Experience & Production Coordinator to support our year-round programming, including the Chamber Series, Community Concerts, Special Events, and our iconic Summer Music Festival held each July. This full-time, salaried position combines two key areas of responsibility: managing artist experience and hospitality, and coordinating production logistics to ensure seamless concert and event operations.

This role requires strong administrative skills, exceptional coordination and communication across departments, and the ability to manage multiple priorities in a fast-paced environment. The Coordinator will also play a leadership role in staff hiring, scheduling, and safety training, particularly related to the seasonal Production Crew.

Key Roles and Responsibilities

1. Artist Experience & Hospitality

• Serve as the primary point of contact for visiting artists, supporting their experience from arrival to departure.
• Communicate directly with artist management to prepare accurate artist itineraries and schedules.
• Coordinate all logistical aspects of artist visits, including hotel reservations, ground transportation, and hospitality arrangements.
• Manage artist housing during the Festival, including liaison with apartment landlords.
• Schedule and coordinate ground transportation using Newport Classical vehicles as needed.
• Prepare and maintain green rooms and rehearsal spaces, ensuring all hospitality items are stocked per contract requirements.
• Order, pick up, and coordinate meals and refreshments for artists.
• Support artist merchandise sales during concerts when applicable.
• Prepare daily rundowns during the Festival detailing the full internal itinerary for each day’s events.
• Proactively communicate with artists, artist managers, internal staff, vendors, and venue partners to ensure smooth operations and clear expectations.

2. Production Coordinator (Year-Round Programming)

• Manage concert day logistics at Newport Classical Recital Hall, including cleaning, maintaining and straightening patron seating, and stage setup, ensuring all technical requirements outlined in the artist’s rider and stage plot are fulfilled prior to artist arrival.
• Oversee stage equipment and the acquisition of instruments as needed for performances.
• Secure production vehicle rentals as required.
• Assist with scheduling vendors for events.
• Collaborate with off-site venue staff, vendors, and partners to coordinate logistics for Community Concerts, Holiday events, and other special events.
• Spearhead the development and implementation of a safety training program for all staff, with a focus on production crew safety protocols.

3. Production Coordinator (Festival)

• Assist with interviewing and selecting seasonal Production Crew candidates.
• Develop and manage detailed work schedules for the Production Crew across multiple Festival venues.
• Track and approve Production Crew work hours for payroll and reporting purposes.
• Serve as primary contact with production vendors and venue representatives to coordinate timelines, load-in/load-out logistics, and site access during the Festival season.

Location & Time Commitment

• Position is based at the Newport Classical offices in Newport, Rhode Island.
• Full-time, Monday – Friday.
• Evening and weekend work is required to support concert events. Must be available for all annual Chamber Series concerts (Select Friday evenings Sep - Jun), Community Concerts (one weekend afternoon, five times per year), and Music Festival concerts held every day for 3 weeks in July.

Compensation Package

This is a full-time, year-round, salaried exempt position. The annual starting salary for this position is $47,500 with a competitive benefits package including medical, dental, life insurance, 401k matching, robust Paid Time Off including vacation, sick, holiday and comp time, and a flexible workplace schedule.

Application Process

If you are interested in being considered for this employment opportunity, please send your resume and a letter of interest to info@newportclassical.org

APPLICATION DEADLINE: Applications due by December 31, 2025

Newport Classical is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. All qualified applications will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, familial status, sexual orientation, national origin, ability, age, or veteran status.

About Newport Classical

Newport Classical is a premier performing arts organization that welcomes people of every age, culture, and background to intimate, immersive musical experiences. We present world-renowned and up-and-coming artistic talents at stunning, storied venues across Newport—an internationally sought-after cultural and recreational destination.

Our iconic summer Music Festival, year-round Chamber Series, and family-friendly, free Community Concerts represent a broad range of composers, formats, artists, and sounds from the classical genre—ensuring there’s something for everyone to enjoy.

We are proud to be an essential pillar of New England’s cultural landscape—and to invest in the future of classical music as a diverse, relevant, and ever-evolving art form.

MISSION: To celebrate classical music as a living art form through inspiring concerts in intimate and historic locations.

VISION: Newport Classical embraces “Timeless Music for Today” through exceptional concert presentations, and prioritizes meaningful education and engagement opportunities that inspire, instill civic pride in the community, and embrace diversity of expression and artistic interpretation.

Originally founded in 1969 as Rhode Island Arts Foundation at Newport, Inc. and previously known as Newport Music Festival (NMF), Newport Classical has a rich and adventurous musical legacy, presenting American debuts of international artists and rarely heard works.

For additional information, visit newportclassical.org