What are the responsibilities and job description for the Transaction Services Specialist position at Newmark?
Job Description
JOB DESCRIPTION
Under general supervision, performs a variety of specialized and custom tasks to provide administrative support for a team of sales professionals. Maintain confidentiality of Sales, Marketing, Client, and proprietary information and data in all communications. Position requires in-depth knowledge of Sales and Marketing administrative and operational policy and procedure and general business practices and procedures.
Responsibilities
Essential Job Duties:
Skills, Education and Experience:
Note: The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.
Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.
JOB DESCRIPTION
Under general supervision, performs a variety of specialized and custom tasks to provide administrative support for a team of sales professionals. Maintain confidentiality of Sales, Marketing, Client, and proprietary information and data in all communications. Position requires in-depth knowledge of Sales and Marketing administrative and operational policy and procedure and general business practices and procedures.
Responsibilities
Essential Job Duties:
- Maintain NMRK brand, product, office, and client messaging and consistency by applying templates to produce marketing materials to include; offering memoranda, broker opinions of value, flyers, proposals, tour books, touch pieces, maps, floor plans, qualification packages, and market surveys.
- Gather data and materials from Research, GIS, brokers, and broker support teams, and assemble them into cohesive marketing materials.
- Proof final marketing materials for grammar, cadence, writing style and content accuracy.
- Ensure that final materials are packaged and delivered to brokers and clients on a timely basis.
- Review marketing material specifications, and act as point of contact and liaison with centralized marketing, analysis, and research groups to coordinate the completion and submission of financial, marketing, and various client specific property data to incorporate into customized property information packages.
- Maintain knowledge of deal progress and provide updates to broker deal pipelines. Follow up on occupancy dates and provide revised installment due dates to the A/R team.
- Prepare and maintain accurate documents to include, Request for Information (RFI’s), Letter of Intent (LOI’s) and Request for Proposal (RFP’s).
- Update and maintain various information databases to include; client and prospect databases.
- Respond to outside broker requests.
- Coordinate mass marketing mailings.
- Create, maintain and/or purge files and records, including real estate transaction files.
- Provide informational assistance to clients to include; greeting clients, directing telephone traffic and scheduling appointments and tours.
- Meet clients at listed properties and conduct tours at the direction of the listing broker(s).
- Coordinate complex on/offsite meetings and conferences as well as travel arrangements.
- Prepare, update, collate and package reports as instructed by team.
- Perform administrative functions and prepare communication as required.
- Prepare expense reports as required.
- May perform other duties as assigned.
Skills, Education and Experience:
- High School diploma or General Education Degree (GED) required, & 2 years work related experience. Associate’s degree or Bachelor’s degree in Marketing and Graphic Design a preferred.
- Minimum 2 years related work experience to include Real Estate Brokerage or Sales and Marketing
- Advanced Microsoft Office Suite, PowerPoint, Excel and Internet research skills
- Demonstrates administrative support skills including appointment scheduling, and ability to compose/proof and edit correspondence and reports
- Organizational, communication (written, oral, telephone), customer service and strong attention to detail are essential in this position
- Problem solving, decision-making, and analytical skills required
- Ability to prioritize, and manage multiple tasks, and meet stringent deadlines
- WI Broker or RE Sales Persons License required.
- May perform other duties as assigned.
Note: The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.
Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.