Senior Escrow Officer

Job Description

The Senior Escrow Officer is responsible for handling of all escrow related functions involved in commercial real estate transactions, ensuring timely, accurate, and compliant processing of real estate or mortgage transactions sufficient for the title insurer to issue title insurance policies to the buyer and lender. This role ensures that escrow closings and required documentation meet regulatory, investor, and company standards while working closely with a team of title officers, assistants, funders, and post-closing staff.

Responsibilities

Key Responsibilities

• Timeline management: Ensure title search is received, commitment is prepared by the appropriate team, reviewed by Underwriter/Title Officer, and circulate to clients in a timely manner.
• Order Municipal Lien Searches, UCC searches, as needed.
• On non-funding files, coordinate getting a direct underwriting escrow officer assigned and work with them throughout the transaction.
• Create Closing Invoices as needed.
• Schedule mobile notary appointments.
• Review purchase agreements, title commitments, and closing instructions.
• Reply to client emails regarding anything escrow related in a timely manner.
• Manage closing checklist and collect items required for closing, to include payoffs and organizational documents.
• Collect all wire instructions and invoices from parties to a transaction.
• Prepare and balance settlement statements with a high level of accuracy. Calculate recording costs and title fees.
• Setup the SoftPro file so that all disbursements and incoming funds properly appear within the file.
• Effectively communicate and work closely with the Accounting/Funding Team to ensure a smooth flow of each file between the teams.
• Order title search updates approximately 3-7 days prior to closings.
• Submit closing recordables for recording in proper order.
• Identify and resolve any recording issues proactively to avoid delays.
• After completion of recording communicate with Policies department to get final policies prepared and circulated to parties.
• Mentor and provide guidance to junior escrow officers and support staff as needed.
• Follow all state guidelines to provide the proper deed recording forms / transfer forms to parties for execution.
  
  

Qualifications

QUALIFICATIONS

• Education: Associate’s or Bachelor’s degree preferred; equivalent experience accepted.
• Experience:
• Minimum 5 years in escrow, mortgage closing, or post-closing operations.
• At least 2 years in a supervisory or leadership role.
• Skills:
• Strong knowledge of escrow procedures, title insurance, and post-closing documentation.
• Excellent attention to detail and problem-solving abilities.
• Strong organizational and multitasking skills.
• Proficient in escrow or loan origination systems (e.g., SoftPro, Encompass, ResWare).
• Effective written and verbal communication skills.
• Leadership, team-building, and conflict resolution skills.
  

WORKING CONDITIONS: Normal working conditions with the absence of disagreeable elements

NOTE: The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.

Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.