What are the responsibilities and job description for the Inventory Specialist position at Newmark?
Job Description
The Inventory Specialist manages inventory, procurement, receiving, and supply fulfillment activities in support of Dow R&D operations across multiple campus locations. This role is responsible for maintaining stockroom inventory, processing client supply requests, ordering and distributing materials, completing Goods Receipts, managing Cintas lab coat and PPE programs, and ensuring accurate expense tracking.
Responsibilities
Note: The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.
Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.
The Inventory Specialist manages inventory, procurement, receiving, and supply fulfillment activities in support of Dow R&D operations across multiple campus locations. This role is responsible for maintaining stockroom inventory, processing client supply requests, ordering and distributing materials, completing Goods Receipts, managing Cintas lab coat and PPE programs, and ensuring accurate expense tracking.
Responsibilities
- Maintain inventory levels across multiple stockrooms through daily inventory monitoring and replenishment activities.
- Monitor inventory usage trends to proactively reorder materials and minimize stock outages.
- Maintain clean, organized, and efficient stockroom operations to support client needs.
- Process and fulfill client supply requests received via email, Microsoft Teams, or in-person communication.
- Research, source, and procure standard and special-order items using approved purchasing channels, including SAP, Ariba, online vendors, and local suppliers.
- Provide timely communication regarding order status, deliveries, and client inquiries.
- Identify opportunities for inventory optimization, cost savings, and improved supplier pricing.
- Verify incoming deliveries against packing slips and purchase orders.
- Complete Goods Receipt transactions for all inbound orders and maintain accurate receiving records.
- Investigate and resolve invoice discrepancies, missing documentation, and unreceipted order reports in coordination with vendors, Axion, and internal stakeholders.
- Track purchasing activity and maintain supporting documentation for all expenditures.
- Submit accurate monthly expense reports and ensure proper record retention.
- Support safe work practices and maintain housekeeping standards.
- May perform other duties as assigned.
- High School Diploma or GED required.
- 2 years of inventory management, stockroom operations, procurement, or related experience preferred.
- Experience with vendor management and purchasing processes.
- Proficiency in Microsoft Office Suite (Excel, Outlook, Teams).
- Experience with SAP, Ariba, or similar procurement systems preferred.
- Strong data entry and documentation skills.
- Must have a valid driver’s license
Note: The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.
Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.