Facility Specialist

Job Description

Newmark Group, Inc. (Nasdaq: NMRK), together with its subsidiaries (“Newmark”), is a world leader in commercial real estate, seamlessly powering every phase of the property life cycle. Newmark’s comprehensive suite of services and products is uniquely tailored to each client, from owners to occupiers, investors to founders, and startups to blue-chip companies. Combining the platform’s global reach with market intelligence in both established and emerging property markets, Newmark provides superior service to clients across the industry spectrum. For the twelve months ended June 30, 2025, Newmark generated revenues of over $2.9 billion. As of June 30, 2025, Newmark and its business partners together operated from 165 offices with over 8,400 professionals across four continents. To learn more, visit  nmrk.com  or follow @newmark.

Job Summary

Under minimal supervision, the Facility Specialist will complete various duties to include, but not be limited to, administrative support, conference room and food service coordination, work-order processing and internal move assistance. This position will provide assistance to a team of facility members in all administrative aspects of facility management administration and reporting and lead member and first (telephone) response for tenant/customer service requests serving a portfolio of corporate properties. Administrative duties require broad experience, skill and knowledge of organization policies and practices for a specific group or individual, and analysis and determination of information requests and follow-up.

Responsibilities

Essential Duties:

• Provides administrative support to the Facility Manager and supervisor levels of facilities operations.
• Exercises independent judgment to prioritize work, resolve issues, and coordinate activities with minimal supervision.
• Analyzes data and trends to support planning, reporting, and process improvement efforts.
• Oversees vendor or project activities to ensure performance, compliance, and quality standards are met.
• Assists other facility members in the implementation and organization of internal and building to building moves. May be involved with communicating and coordinating with movers, vendors and other internal/external staff members as required. May work as the backup liaison to other in-house support groups.
• Assists with the initiation of purchase orders as requested by management or other involved parties.
• Dispatches appropriate staff members accordingly to address maintenance requests/work orders.
• Takes maintenance requests, distributing and closing out work orders as required. Coordinates service requests as needed.
• Liaisons with landlord and/or building staff regarding required maintenance tasks.
• Daily contact with vendors and contractors to schedule miscellaneous repairs and maintenance.
• Instructs office services/mail room personnel on daily tasks, ensuring satisfactory completion.
• Works with Facility Management to ensure completion of all special project work as assigned.
• Retrieves Certificates of Insurances from vendors and maintains active database.
• Assists Facility Managers in the annual budget preparation and development.
• Compiles, and assists in the preparation of, various monthly (and other periodic) property operational, administrative and financial reports.
• Codes and processes vendor invoices entering invoices into accounting system, and month end reconciliation.
• Assists with Preparation of monthly facility reports.
• May require additional work consisting of on call duties.
• May perform other duties as assigned.
  
  

Qualifications

Skills, Education, and Experience:

• Bachelor’s Degree or High School Diploma/General Education Degree (GED) and a minimum 3-4 years related experience preferably in a Real Estate Background.
• Minimum 2 years’ related work experience.
• Proficient in MS Word, MS Excel, PowerPoint.
• Ability to handle multiple projects simultaneously.
• Must be dedicated to the highest quality and customer satisfaction.
• Works well independently.
• Excellent written and oral skills.
• Strong proofreading and editing skills.
  
  

Working Conditions: Normal working conditions with the absence of disagreeable elements

Salary: The actual base salary will be determined on an individualized basis taking into account a wide range of factors including, but not limited to, relevant skills, experience, education, and, where applicable, licenses or certifications held. In addition to base salary and a competitive benefits package, this position may be eligible for additional types of compensation including discretionary bonuses and other short- and long-term incentives (e.g., deferred cash, equity, etc.).

Note: The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.

Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.