Real Estate Administrative Assistant/Transaction Coordinator

Overview
We're looking for a proactive, detail-oriented Real Estate Administrative Assistant/Transaction Coordinator to support a high-performing commercial real estate team. This role blends marketing production, administrative coordination, and client support—all within a fast-paced, team-oriented environment. If you enjoy juggling tasks, working closely with professionals, and being the engine that keeps everything running smoothly, this role is for you.

Responsibilities

ESSENTIAL DUTIES:

· Maintain brand, product, office, and client messaging and consistency by applying templates to produce marketing materials to include; flyers, proposals, tour books, touch pieces, maps, floor plans, qualification packages, and market surveys.

· Review marketing material specifications and act as point of contact and liaison with centralized marketing, analysis, and research groups to coordinate the completion and submission of financial, marketing, and various client specific property data to incorporate into customized property information packages.

· Prepare and maintain accurate documents

· Update and maintain various information systems including client and prospect databases.

· Respond to outside broker requests.

· Create, maintain and/or purge files and records including real estate transaction files.

· Provide informational assistance to clients to including: greeting clients, directing telephone traffic, and scheduling appointments and tours.

· Coordinate on/offsite meetings and conferences for groups as well as travel arrangements.

· Prepare, update, collate, and package reports as instructed by team.

· Perform administrative functions and send communication as required.

· Prepare expense reports as required.

· Prepare and update client activity reports.

· Deliver urgent mail/packages, pickup/drop off keys for properties, make key copies.

· Transaction oversight and management.

· May perform other duties as assigned.

QUALIFICATIONS, SKILLS, EDUCATION AND EXPERIENCE

· High School diploma or General Education Degree (GED) required.

· Advanced Microsoft Office Suite, PowerPoint, Excel and Internet research skills

· Demonstrate administrative support skills including appointment scheduling, and ability to compose/proof correspondence and reports

· Must have reliable personal vehicle with appropriate car insurance and a US driver’s license in good-standing

· Able to maintain confidentiality at all times

· Self-starter/proactive

· Well-organized, strong communication skills (written, oral, telephone), comfort with client interaction, and strong attention to detail are essential in traits for this position

· Problem solving, decision-making, and analytical skills required

· Ability to prioritize, and manage multiple tasks, and meet rigid deadlines

If you are passionate about providing exceptional administrative support and thrive in a dynamic environment, we encourage you to apply for this exciting opportunity!

Job Type: Full-time

Pay: $19.23 - $24.04 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off

Experience:

• administrative assistant: 1 year (Preferred)

Ability to Commute:

• Salt Lake City, UT 84111 (Required)

Work Location: In person

Salary : $19 - $24