What are the responsibilities and job description for the Credit & Accounts Receivable Analyst position at Newman Tractor?
Description
Guiding with Principles and Passion Newman Tractor is a family-run heavy equipment sales, rentals & parts dealership. We paired our dealership with used equipment and a wide array of attachments to serve the construction, utility, mining, energy, and agricultural industries. We continue to grow and have expanded to 5 locations across KY, FL, and OH, renting nationwide.
Newman Tractor is founded on strong principles that guide us, our employees, and our customers to always do what is right and pour into those we serve. We strive to be an employer of choice providing our employees with a trusting and nurturing work environment. Our aim is to hire humble & hungry individuals looking to grow in their career both personally & professionally. We believe in sharing our success not only with our employees but also with our greater community and invite you to learn more by applying to our open position
The Credit & Accounts Receivable Analyst is responsible for managing customer accounts, processing credit applications, and ensuring timely collection of outstanding invoices. This role requires strong analytical skills and the ability to communicate effectively with clients and internal teams.
Requirements
- Evaluate credit risk for terms account applications to establish or update credit limit and payment terms
- Monitor accounts receivable aging reports and follow up on overdue accounts
- Communicate with customers regarding payment terms, outstanding balances, and credit limits
- Collaborate with sales and product support teams to resolve billing discrepancies
- Prepare and maintain accurate records of customer interactions and transactions
- Daily deposit and posting of cash receipts
- Assist in the preparation of financial reports related to accounts receivable
- Monthly report of accounts receivable aging to upper management for accounts over 60 days
- Initiate and lead the escalation of significantly delinquent accounts to legal or third-party collection agencies, ensuring effective resolution and collection efforts
Account Management and Customer Setup
- Perform credit risk assessments for terms account applications
- Review and update open accounts bi-annually, adjusting credit limits and terms as needed
- Set up new customers in the ERP system and maintain accurate customer records
- Review inactive customer accounts and deactivate or close accounts as appropriate
- Annually update the credit card policy and user agreement for compliance
Accounts Receivable Operations
- Post daily deposits and apply cash receipts accurately
- Balance daily credit card receipts with ERP system postings
- Generate and distribute manual invoices as required
- Release orders that are on credit hold, following credit guidelines
- Send bi-weekly customer account statements
- Bi-weekly review of accounts on hold, update according to credit policy
- Conduct daily outreach to past due accounts via email and phone to facilitate timely payment, and maintain positive customer relationships
- Perform daily processing of lien waiver returns, with primary responsibility for the Florida branches
- Retrieve daily Shopify funds transfers, verify transaction details with the appropriate department, and accurately post to the corresponding account
Reporting and Collaboration
- Prepare and distribute weekly accounts receivable reports to Sales Representatives
- Conduct monthly meetings with Leadership to review delinquent accounts over 60 days
- Manage the addition and removal of internal credit card processing users based on employee status
Required Qualifications
- Bachelor's degree in finance, accounting, or equivalent work experience of 2-5 years
- Proven experience in accounts receivable or credit management
- Strong analytical and problem-solving skills
- Excellent communication and interpersonal skills
- Proficient in Microsoft Office Suite and accounting software
- Ability to work independently and as part of a team
- Detail-oriented with strong organizational skills
Benefits
- 80 hours of paid vacation (prorated in year of hire)
- 401k with up to 4% match of total compensation
- HDHP & Co-pay medical plans with 80% of premium paid by employer for employee coverage (other coverages available)
- Voluntary coverages offered for Dental, Vision, Voluntary Life, Accident & Critical Illness
- Company provided STD, LTD, and Life Insurance
- Yearly work boot allowance
- Company provided uniforms
- Other benefits can be discussed with eligible applicants
WORK DETAILS
- Paid Bi-weekly
- Work hours: 8am-5pm, Monday thru Friday