What are the responsibilities and job description for the Administrative Assistant position at Newman Regional Health?
We are looking for a dedicated Administrative Assistant who is ready to join an amazing team and make a difference at the largest and most clinically capable Critical Access Hospital in Kansas. Join our team today to begin or continue your career at Newman Regional Health! We care for patients of all ages giving us the opportunity to utilize all the clinical skills of our profession. Our caring and compassionate staff provide state-of-the art healthcare 24 hours a day to patients of all ages by adhering to our five values of quality, service, people, growth and fiscal responsibility. Come see why we are different and apply today!
This is a Full-Time Monday-Friday position. Hours may vary based on departmental needs.
The Administrative Assistant provides administrative and clerical support to Administration and Department Directors. This position assists with meeting coordination, correspondence, reporting, schedule management, recordkeeping, and special projects. The ideal candidate is highly organized, maintains confidentiality, communicates professionally, and can effectively manage multiple priorities in a fast-paced healthcare environment.
Essential Duties & Responsibilities:
- Provide administrative and clerical support to Administration and Department Directors
- Coordinate meetings, including scheduling, preparing agendas, distributing materials, and recording meeting minutes
- Prepare correspondence, reports, presentations, memoranda, and other business documents
- Assist with spreadsheet creation, data management, and reporting functions
- Maintain organized and accurate files, records, and confidential documents
- Manage calendars, appointments, and meeting logistics as assigned
- Assist with scheduling for providers, nursing staff, and department activities as needed
- Receive and screen telephone calls, direct inquiries, take messages, and provide routine information
- Compile departmental data and assist leaders with scorecards, reports, and organizational metrics
- Support special projects and departmental initiatives as assigned
- Maintain professionalism and confidentiality when handling sensitive information
- Collaborate effectively with leaders, employees, providers, and external contacts
- Perform other duties as assigned
Qualifications
- High school diploma or GED required.
- Additional vocational, business, or administrative training preferred.
- Two to three years of administrative, secretarial, or general office experience required.
- Healthcare experience preferred.
- Strong organizational and time management skills.
- Excellent verbal and written communication skills.
- Ability to maintain confidentiality and handle sensitive information appropriately.
- Proficient in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
- Ability to prioritize tasks, meet deadlines, and adapt to changing priorities.
- Ability to work independently and as part of a team.
- Frequent sitting, typing, and computer use throughout the workday.
At NRH, we want to ensure your needs are met. We offer a variety of comprehensive medical, dental, and vision plans along with some unique benefits including:
- Student Loan Repayment
- Tuition Assistance
- Generous paid time off including extended illness benefit
- KPERS Retirement
- Identity Theft Protection Discounts
- Life Insurance options
- Long and short-term disability
- Flex Spending Account
- Accident and Cancer coverage
About Newman Regional Health: Centrally located within the city of Emporia, Newman Regional Health is a 25-bed non-profit critical access hospital owned by the people of Lyon County. Newman Regional Health is a teaching hospital, and is home to the ESU Newman Division of Nursing. We are committed to improving the health of the communities we serve by providing high-quality care. We are continually recognized as one of the Top 10 hospitals in Kansas and one of the Top 50 Critical Access Hospitals in the United States.
Salary : $36,397 - $47,375