What are the responsibilities and job description for the Administrative Assistant position at NewCold?
Administrative Assistant
Build the future of food
Join the team transforming food logistics. Be part of a dynamic and fast-growing global company. Find your future with NewCold.
Why join NewCold?
Competitive compensation & career growth
We value our people and their families. Expect generous pay and opportunities to advance. In a fast-scaling company like NewCold, your career can grow in multiple directions. Whether you're just starting out or looking to advance your skills, NewCold has the path for you.
Culture of collaboration & innovation
Our most important asset is our diverse team. We collaborate, problem-solve, and innovate together to keep the world's food fresh and safe. At NewCold, we foster an environment where your ideas are heard, and we rely on every individual to shape the future of our operations.
Who we're looking for
We're seeking talent across all levels-whether you're a forklift driver, data engineer, or technician, there's a place for you at NewCold.
Your role as a Administrative Assistant
Key responsibilities:
Position Summary
The Administrative Assistant supports daily office operations, serves as the first point of contact for visitors and vendors, and provides administrative support across multiple departments. The ideal candidate is organized, detail-oriented, and able to manage competing priorities in a fast-paced environment.
Primary Responsibilities:
Greet and assist visitors, guests, and vendors.
Manage incoming calls, emails, and communications.
Perform general clerical duties: filing, data entry, scheduling, correspondence.
Support invoice processing and basic administrative accounting tasks.
Assist with meeting planning and company event coordination.
Prepare documents, spreadsheets, presentations, and internal materials.
Maintain office supply inventory and manage vendor relationships.
Support HR and other departments with administrative tasks.
Who we are looking for:
We are seeking motivated and forward-thinking individuals who thrive in collaborative and fast-moving environments. Our ideal candidate has:
Qualifications:
2 years of administrative or clerical experience.
Strong communication and customer service skills.
Excellent organizational and time-management abilities.
Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
Ability to maintain confidentiality and handle sensitive information.
Experience with invoicing or HR support is a plus.
Physical Requirements:
Ability to sit and work at a computer for extended periods.
Ability to lift up to 15 pounds occasionally.
Be part of the future
At NewCold, we're shaping the future of the food supply chain. Our warehouses and transport network connect the world's major food manufacturers with retailers and food service providers.
Join a collaborative team of doers, innovators, and engineers who are dedicated to making a real impact. Together with advanced robotics and cutting-edge technology, we're not just keeping up with the times-we're pioneering smarter, more sustainable operations.
Ready to make an impact?
Our goal is to keep the world's food fresh and safe with our proprietary technologies and innovative solutions. Join our team and help build a more efficient, innovative, and sustainable food supply chain. Your next career chapter starts at NewCold.
Explore Careers at NewCold
Visit our website to learn more and apply.
Can we welcome you on board as our new Administrative Assistant and help continue our successful growth?
NewCold provides equal employment opportunities to all employees and applicants for employment without regard to race, color, ancestry, national origin, gender, sexual orientation, marital status, religion, age, disability, gender identity, results of genetic testing, medical condition (including cancer and genetic characteristics), or service in the military. Equal employment opportunity applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training.
NewCold expressly prohibits any form of unlawful employee harassment or discrimination based on any of the characteristics mentioned above. Improper interference with the ability of other employees to perform their expected job duties is absolutely not tolerated.