What are the responsibilities and job description for the Administrative Assistant position at NewCold?
Administrative Assistant
This is NewCold
NewCold is service provider in cold chain logistics with a focus on the development and operation of large, highly automated cold stores. NewCold strives to be crucial in the cold chain of leading food companies, by offering advanced logistic services worldwide. We use latest technology that empowers our people, to handle food responsibly and guarantee food safety in a sustainable way. We challenge the industry, believe in long-term partnerships, and deliver solid investment opportunities that enable next generation logistic solutions.
NewCold is one of the fastest growing companies in cold chain logistics. We are expanding our teams to support this growth. More information on NewCold can be found on www.newcold.com and our social media.
About the vacancy
The Administrative Assistant supports daily office operations, serves as the first point of contact for visitors and vendors, and provides administrative support across multiple departments. The ideal candidate is organized, detail-oriented, and able to manage competing priorities in a fast-paced environment.
Key Responsibilities:
Greet and assist visitors, guests, and vendors.
Manage incoming calls, emails, and communications.
Perform general clerical duties: filing, data entry, scheduling, correspondence.
Support invoice processing and basic administrative accounting tasks.
Assist with meeting planning and company event coordination.
Prepare documents, spreadsheets, presentations, and internal materials.
Maintain office supply inventory and manage vendor relationships.
Support HR and other departments with administrative tasks.
Qualifications:
2 years of administrative or clerical experience.
Strong communication and customer service skills.
Excellent organizational and time-management abilities.
Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
Ability to maintain confidentiality and handle sensitive information.
Experience with invoicing or HR support is a plus.
Physical Requirements:
Ability to sit and work at a computer for extended periods.
Ability to lift up to 15 pounds occasionally.
The Administrative Assistant supports daily office operations, serves as the first point of contact for visitors and vendors, and provides administrative support across multiple departments. The ideal candidate is organized, detail-oriented, and able to manage competing priorities in a fast-paced environment.
Key Responsibilities:
Greet and assist visitors, guests, and vendors.
Manage incoming calls, emails, and communications.
Perform general clerical duties: filing, data entry, scheduling, correspondence.
Support invoice processing and basic administrative accounting tasks.
Assist with meeting planning and company event coordination.
Prepare documents, spreadsheets, presentations, and internal materials.
Maintain office supply inventory and manage vendor relationships.
Support HR and other departments with administrative tasks.
Qualifications:
2 years of administrative or clerical experience.
Strong communication and customer service skills.
Excellent organizational and time-management abilities.
Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
Ability to maintain confidentiality and handle sensitive information.
Experience with invoicing or HR support is a plus.
Physical Requirements:
Ability to sit and work at a computer for extended periods.
Ability to lift up to 15 pounds occasionally.
Are you up for the job?
If you are interested in this vacancy and would like to apply, please make sure that you leave your CV in English.
Why would you want to work for NewCold?
With the prospect of many new construction projects all over the world in the very near future, NewCold offers the opportunity to join a young but powerful company in the field of logistic services. We have the ambition and the potential to rapidly become the market leader in the field of modern and automated cold storage with additional supply chain services such as transport and distribution. Although our proposition comprises an attractive benefits and compensation package, the (international) scope and impact of the position may appeal to you even more.