What are the responsibilities and job description for the AIA Billing Analyst position at Newark Fire Sprinkler Corp?
Description:Job Title: AIA BillingCompany: Newark Fire Sprinkler CorpLocation: Newark, NJJob Type: Full TimeAbout Us:For over 30 years, Newark Fire Sprinkler Corp. has protected lives and property with top-tier fire sprinkler system design, installation, and service. What sets us apart is our people-first culture – built on trust, teamwork and collaboration. We’re a close-knit, hardworking team that values growth, knowledge-sharing, and doing things the right way. Position Summary:The AIA Billing Specialist is responsible for preparing, submitting, and managing monthly AIA-style payment applications for construction projects. This role ensures accurate and timely invoicing using G702/G703 forms, tracks contract values and change orders, and coordinates with project managers and clients to secure payment.Key Responsibilities:· Prepare monthly progress billings for fire sprinkler installation projects using AIA G702 and G703 form· Review contracts, change orders, and schedules of values to ensure proper billing allocation· Coordinate with project managers to verify percentage of completion and project milestone· Monitor retainage, lien releases, and required compliance documents (e.g., insurance, certified payroll if applicable)· Communicate with general contractors regarding billing issues, approvals, and payment schedule· Track and follow up on outstanding accounts receivable· Maintain accurate documentation for all billings, change orders, and supporting backup· Assist with monthly close processes and support year-end financial reporting· Ensure all billing practices follow industry standards and project-specific requirementsWhat We Offer:Pay: Competitive pay and benefits packageMedical Benefits: Health, dental, and vision insuranceTop-Tier Benefits: 401(k) with company matchGenerous PTO: Paid time off and holidaysProfessional Growth: Opportunities for advancement and trainingRequirements:QualificationsProficient in Microsoft Excel and construction billing/accounting systems (e.g., Sage 300, Foundation, Viewpoint, QuickBooks for Contractors)Highly organized, with the ability to manage multiple projects and deadlinesStrong attention to detail and accuracy in financial reportingExcellent communication skills to interface with internal teams and external clientsUnderstanding of retainage, lien waivers, and compliance documents relevant to fire protection workPreferred QualificationsFamiliarity with fire sprinkler systems, NFPA standards, or related construction terminologyExperience with certified payroll and prevailing wage contracts (a plus)Knowledge of subcontractor/vendor billing processes
Salary : $50,200 - $66,900