Clerk Typist

CLERK TYPIST -Special Education Department - District Office

Tremendous Benefits and Salary Package incentives located at District Office.

12 MONTH POSITION

No Exam Required: HELP Program.

7.25 hours/day, 5 days/week

Position: Clerk Typist

DISTINGUISHING FEATURES OF THE CLASS:

Employees in this class perform moderately difficult clerical and typing work requiring a general understanding of specific law, office rules, procedures and policies. It calls for the exercise of independent judgment in the application of prescribed procedures and methods to routine cases. For the most part, work is performed under general supervision. Employees in this class may be assigned to work on word processing or personal computer equipment to produce an acceptable copy by manipulating an alphanumeric keyboard and reviewing information on a display screen. An employee in this class may be required to undergo training to develop and/or increase skills in the operation of this type of equipment. Supervision may be exercised over the work of one or more clerical assistants. Apart from the ability to type, this class is equivalent to the of Senior Clerk. Incumbents do related work as required.

TYPICAL WORK ACTIVITIES: (Illustrative only)

Operates a personal computer, word processor, or any other electronic microprocessor/device and/or a computer terminal in performing duties described below:

• Acts as secretary to an official in cases where assignments call for the use of judgment and experience in making decisions in accordance with established policies and procedures;
• Prepares charts and information as input into computers, to update case histories, and to prepare data for various schedules and reports;
• Working from rough draft or from data personally developed, types accounting and financial statements, payrolls, statistical tabulations and data, form letters, memoranda, vouchers, reports, requisitions, and other materials;
• Reviews accounts, unit or section budgets, reports and other documents for completeness, accuracy and conformity with established procedures;
• Maintains financial records on individuals or agency programs essential to attaining program goals;
• Maintains a number of records and files pertinent to the unit's activities, setting up controls and contacting appropriate workers and/or officials to follow up on cases affecting agency programs;
• Conducts routine correspondence on matters where policies and procedures are well defined;
• Has charge of the typing of records and reports and reviews for clerical accuracy and completeness;
• Attends meetings, keeps minutes of meetings;
• Is responsible for the maintenance of records
• May operate word processing or personal computer equipment to produce acceptable copy by manipulating an alphanumeric keyboard and reviewing information on a display screen;
• Answers telephone and gives out routine information or relieves at a reception area;

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

Good knowledge of modern methods used in maintaining financial accounts and records; good knowledge of office terminology, procedures and equipment; good knowledge of business arithmetic and English; ability to type and input information accurately; ability to plan and supervise the work of others; ability to make arithmetic computations rapidly and accurately; ability to write legibly; ability to get along well with others; mental alertness; high degree of accuracy; neatness; tact and courtesy; physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS: Either:

1. Graduation from high school or possession of a high school equivalency diploma and two years of full-time paid clerical experience.

2. Four years clerical experience as described in (1) above; or

3. An equivalent combination of training and experience as described above.

NOTE: Study in a regionally accredited college or university registered by the State of New York may be substituted for the experience on a year-for-year basis for up to two years.

NOTE: Documented part-time or volunteer experience will be accepted on a prorated basis.

SPECIAL REQUIREMENT FOR APPOINTMENT: Certain assignments made to employees in this class will require access to transportation to meet field work assignments made in the ordinary course of business in a timely and efficient manner.

This position is competitive but currently qualifies under the NY HELPS provision and may be filled from an eligible list established by Wayne County Civil Service. The qualified candidate must possess the ability to work well with other people; must have the ability to deal effectively with a wide variety of personalities and situations requiring diplomacy, friendliness, poise and firmness; professional in attire and actions; be reliable, honest and prompt; knowledgeable of computers, office equipment and modern office practices; must have the ability to maintain confidentiality; ability to analyze situations and adopt an effective course of action; type a minimum of 50 words/minute; well versed in the use of the English language; familiarity or experience with Public Educational structure, regulations and procedures; must have superior organizational skills.

MINIMUM REQUIREMENTS:

• High School Diploma or General Equivalency Diploma
• 2 Yrs Clerical Experience and or 2 yrs of college
• Must be fingerprinted through the NYS Department of Education (required for new employees)