What are the responsibilities and job description for the Administrative Specialist 1 / Trainee 1/2 position at New York State Justice Center for the Protection of People with Special Needs?
Duties Description
This position will be in the Criminal Background Check (CBC) Unit. The incumbent will be responsible for reviewing and analyzing processes that are currently in use by the CBC Unit, including evaluating existing internal protocol and procedures for effective and timely processing of criminal background checks. In addition, the Administrative Specialist will develop recommendations for use by the CBC Unit’s Assistant Directors and Director; such recommendations will be implemented to ensure efficient and timely processing of criminal background checks. The CBC Unit’s Administrative Specialist responsibilities will include maintaining and updating, as necessary, the Justice Center’s CBC procedures, the CBC System User Guide, Pre-Employment Check tab on the Justice Center website.
Minimum Qualifications
Current NYS Justice Center for Protection of People with Special Needs employees with permanent, contingent-permanent or 55b/c service as an Administrative Specialist 1 (previously Administrative Assistant) and interested in reassignment; OR current New York State employee with one year or more permanent, contingent-permanent or 55b/c service as an Administrative Specialist 1 (previously Administrative Assistant) OR current New York State employee with one year or more of permanent, contingent-permanent or 55b/c service in a position allocated to a Grade 12 or above AND eligible for transfer under Section 52.6 or 70.1* or 70.4 of the Civil Service Law.
Administrative Specialist Trainee 2: Five years of experience performing or overseeing budget, human resources, and business services activities for an organization or program.
Administrative Specialist 1, SG-18: Six years of experience performing or overseeing budget, human resources, and business services activities for an organization or program.
Substitution: An associate degree may substitute for two years of experience; a bachelor’s degree may substitute for four years of experience; a master’s degree may substitute for five years of experience; and a doctorate may substitute for six years of experience.
Established in 2013 by the Protection with Special Needs Act; The New York State Justice Center for the Protection of People with Special Needs (Justice Center) is charged with protecting over one million New Yorkers under the care or jurisdiction across six State Oversight Agencies. https://www.justicecenter.ny.gov/
The New York State Justice Center for the Protection of People with Special Needs (Justice Center) is an equal opportunity/affirmative action employer. NYS Human Rights Law prohibits discrimination because of age, race, creed, color, national origin, sexual orientation, gender identity or expression, military status, sex, disability, predisposing genetic characteristics, familial status, marital status, or status as a victim of domestic violence.
REASONABLE ACCOMMODATION: The New York State Justice Center for the Protection of People with Special Needs (Justice Center) provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the Office of Human Resources via email at jc.sm.deeo@justicecenter.ny.gov
We offer a comprehensive benefits package, including:
NOTE ON FINGERPRINTING: Please be advised that should you accept a job offer with this agency, you may be required to be fingerprinted and pay for the cost of the fingerprinting fee.
NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the Justice Center’s Telecommuting Program Guidelines.
This position will be in the Criminal Background Check (CBC) Unit. The incumbent will be responsible for reviewing and analyzing processes that are currently in use by the CBC Unit, including evaluating existing internal protocol and procedures for effective and timely processing of criminal background checks. In addition, the Administrative Specialist will develop recommendations for use by the CBC Unit’s Assistant Directors and Director; such recommendations will be implemented to ensure efficient and timely processing of criminal background checks. The CBC Unit’s Administrative Specialist responsibilities will include maintaining and updating, as necessary, the Justice Center’s CBC procedures, the CBC System User Guide, Pre-Employment Check tab on the Justice Center website.
Minimum Qualifications
Current NYS Justice Center for Protection of People with Special Needs employees with permanent, contingent-permanent or 55b/c service as an Administrative Specialist 1 (previously Administrative Assistant) and interested in reassignment; OR current New York State employee with one year or more permanent, contingent-permanent or 55b/c service as an Administrative Specialist 1 (previously Administrative Assistant) OR current New York State employee with one year or more of permanent, contingent-permanent or 55b/c service in a position allocated to a Grade 12 or above AND eligible for transfer under Section 52.6 or 70.1* or 70.4 of the Civil Service Law.
- Successful completion of the two-year traineeship leads to appointment as an Administrative Specialist 1, SG-18.
Administrative Specialist Trainee 2: Five years of experience performing or overseeing budget, human resources, and business services activities for an organization or program.
Administrative Specialist 1, SG-18: Six years of experience performing or overseeing budget, human resources, and business services activities for an organization or program.
Substitution: An associate degree may substitute for two years of experience; a bachelor’s degree may substitute for four years of experience; a master’s degree may substitute for five years of experience; and a doctorate may substitute for six years of experience.
- A comprehensive list of titles approved for transfer to Administrative Specialist 1 (previously Administrative Assistant) is available in the Division of Human Resources Management or through Civil Service GOT-IT available at www.cs.ny.gov.
Established in 2013 by the Protection with Special Needs Act; The New York State Justice Center for the Protection of People with Special Needs (Justice Center) is charged with protecting over one million New Yorkers under the care or jurisdiction across six State Oversight Agencies. https://www.justicecenter.ny.gov/
The New York State Justice Center for the Protection of People with Special Needs (Justice Center) is an equal opportunity/affirmative action employer. NYS Human Rights Law prohibits discrimination because of age, race, creed, color, national origin, sexual orientation, gender identity or expression, military status, sex, disability, predisposing genetic characteristics, familial status, marital status, or status as a victim of domestic violence.
REASONABLE ACCOMMODATION: The New York State Justice Center for the Protection of People with Special Needs (Justice Center) provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the Office of Human Resources via email at jc.sm.deeo@justicecenter.ny.gov
We offer a comprehensive benefits package, including:
- Holiday & Paid Time Off
- Public Service Loan Forgiveness (PSLF)
- Pension from New York State Employees’ Retirement System
- Affordable Health Care options
- Family dental and vision benefits at no additional cost
- NYS Deferred Compensation plan
- Access to NY 529 College Savings Program
NOTE ON FINGERPRINTING: Please be advised that should you accept a job offer with this agency, you may be required to be fingerprinted and pay for the cost of the fingerprinting fee.
NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the Justice Center’s Telecommuting Program Guidelines.
