What are the responsibilities and job description for the Senior Administrative Analyst/Administrative Analyst Trainee 1/2- Albany (NY HELPS) position at New York State Department of Labor?
Description
Duties Description
The incumbent will assist the Special Initiatives Manager in developing, implementing, and managing key projects and initiatives that further the Leadership Development Office’s strategic objectives. This role involves collaboration with various divisions across DOL, stakeholders, and external partners to identify opportunities for innovation and improvement.
Responsibilities
Minimum Qualifications
This title is part of the New York Hiring for Emergency Limited Placement Statewide program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, if they meet the below NY HELPS minimum qualifications.
NY HELPS Non-Competitive Minimum Qualifications
Administrative Analyst Trainee 1:
Four years of experience conducting management and organizational studies to review and revise procedures for new or changing programs, review organizational performance, and develop internal controls; collecting data and conducting cost benefit or systems analysis to assist with organizational change; evaluating and developing recommendations to improve program operations and effectiveness; and designing and updating procedure manuals, forms, and policy.
Five years of experience conducting management and organizational studies to review and revise procedures for new or changing programs, review organizational performance, and develop internal controls; collecting data and conducting cost benefit or systems analysis to assist with organizational change; evaluating and developing recommendations to improve program operations and effectiveness; and designing and updating procedure manuals, forms, and policy.
Six years of experience conducting management and organizational studies to review and revise procedures for new or changing programs, review organizational performance, and develop internal controls; collecting data and conducting cost benefit or systems analysis to assist with organizational change; evaluating and developing recommendations to improve program operations and effectiveness; and designing and updating procedure manuals, forms, and policy.
Note: It is essential that you describe your qualifying education and/or experience as completely as possible on your application; your application should describe in detail the kind of service and information you provide to the general public. Omissions or vagueness may not be interpreted in your favor. Additionally, in accordance with Civil Service Law, provisional service immediately prior to a permanent appointment to this title is now credited towards the completion of probation upon permanent appointment.
Competitive Minimum Qualifications
A review of your state history is needed, if you meet any of the below Permanent Competitive qualifications. Please provide the last four digits of your social security number in your email response or on your resume. If you are not comfortable providing this information via email, a representative from our office will contact you via phone.
55 B/C Qualifications
This position is designated 55b/c and is subject to verification of applicant eligibility. Please provide a copy of your 55b/c letter when applying. You must meet the open competitive qualifications from the most recent examination announcement.
Reassignment Qualifications
Current Department of Labor employees only, with at least one year of permanent, contingent-permanent, or 55b/c service in a Senior Administrative Analyst; if you have less than one year, you must be reachable on the current eligible list for this location, if one exists.
52.6 Transfer Qualifications
One year of permanent or contingent-permanent as a Grade 12 or higher determined to be administrative by Civil Service.
70.1 Transfer Qualifications
One year of permanent or contingent-permanent as a Grade 12 or higher determined to be similar by Civil Service.
Note: For all transfers noted, a comprehensive list of titles approved for transfer is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/ .
Preferred Qualifications
Candidates with no previous state service will begin at the starting rate of the salary range listed above.
If you are a current NYS employee and have questions regarding salary, please contact the Business Services Center (BSC): 518-457-4272, BSCHR@ogs.ny.gov.
Telecommuting is available (up to 40%) and can be discussed during the interview.
We Offer a Comprehensive Benefits Package, Including
DOL is committed to fostering employee engagement and work-life balance. We offer telecommuting and alternative work schedules to eligible employees. Eligible employees may be approved to telecommute, if operationally feasible, up to 2 days per regular work-week, and not to exceed 4 days per two-week pay period. Telecommuting can be discussed at the time of interview. Our exciting training and development opportunities, including Coursera and our formal Employee Recognition Program allow us to develop, recognize, and celebrate our workforce.
Please note that specific benefits and programs may vary based on negotiating unit, current contract, length of State service, and program area.
Duties Description
The incumbent will assist the Special Initiatives Manager in developing, implementing, and managing key projects and initiatives that further the Leadership Development Office’s strategic objectives. This role involves collaboration with various divisions across DOL, stakeholders, and external partners to identify opportunities for innovation and improvement.
Responsibilities
- Assist with the planning, execution, and evaluation of special initiatives (agency internship program, leadership training and executive mentor program (to be developed)
- Support the implementation of a new Leadership Development Institute, specific to the DOL leadership needs modeled after OER’s Leadership Development Program (PS&T), and the New York State Leadership Institute (NYSLI, M/C).
- Identify trends, opportunities, and best practices relevant to special initiatives.
- Monitor and evaluate initiative outcomes to ensure alignment with organizational goals.
- Collaborate with divisions and stakeholders to gather insights and support for initiatives and integrating initiatives with organizational processes.
- Prepare curriculum and present workshops on initiative topics to senior leadership and other stakeholders.
- Communicate effectively to provide updates on project status and outcomes.
- Identify and advocate for process improvements based on project learnings and stakeholder feedback through tracking, analyzing, and reports on program effectiveness and engagement metrics.
- Stay informed about industry trends and innovative practices to implement that can benefit the organization.
- Ensure projects are completed on time, and to the required agency quality standards.
- Meet project timelines, and resource allocation plans.
- Maintain detailed records of activities, prepare reports, and assist in preparing presentations for stakeholders and leadership.
Minimum Qualifications
This title is part of the New York Hiring for Emergency Limited Placement Statewide program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, if they meet the below NY HELPS minimum qualifications.
NY HELPS Non-Competitive Minimum Qualifications
Administrative Analyst Trainee 1:
Four years of experience conducting management and organizational studies to review and revise procedures for new or changing programs, review organizational performance, and develop internal controls; collecting data and conducting cost benefit or systems analysis to assist with organizational change; evaluating and developing recommendations to improve program operations and effectiveness; and designing and updating procedure manuals, forms, and policy.
- Substitutions are listed below.
Five years of experience conducting management and organizational studies to review and revise procedures for new or changing programs, review organizational performance, and develop internal controls; collecting data and conducting cost benefit or systems analysis to assist with organizational change; evaluating and developing recommendations to improve program operations and effectiveness; and designing and updating procedure manuals, forms, and policy.
- Substitutions are listed below.
Six years of experience conducting management and organizational studies to review and revise procedures for new or changing programs, review organizational performance, and develop internal controls; collecting data and conducting cost benefit or systems analysis to assist with organizational change; evaluating and developing recommendations to improve program operations and effectiveness; and designing and updating procedure manuals, forms, and policy.
- Substitutions: An associate degree may substitute for two years of experience; a bachelor’s degree may substitute for four years of experience; a master’s degree may substitute for five years of experience; and a doctorate may substitute for six years of experience.
- Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside the United States or its territories, you must provide independent verification of equivalency. This information can be found at http://www.cs.ny.gov/jobseeker/degrees.cfm. Candidates are responsible for the evaluation fee.
Note: It is essential that you describe your qualifying education and/or experience as completely as possible on your application; your application should describe in detail the kind of service and information you provide to the general public. Omissions or vagueness may not be interpreted in your favor. Additionally, in accordance with Civil Service Law, provisional service immediately prior to a permanent appointment to this title is now credited towards the completion of probation upon permanent appointment.
Competitive Minimum Qualifications
A review of your state history is needed, if you meet any of the below Permanent Competitive qualifications. Please provide the last four digits of your social security number in your email response or on your resume. If you are not comfortable providing this information via email, a representative from our office will contact you via phone.
55 B/C Qualifications
This position is designated 55b/c and is subject to verification of applicant eligibility. Please provide a copy of your 55b/c letter when applying. You must meet the open competitive qualifications from the most recent examination announcement.
Reassignment Qualifications
Current Department of Labor employees only, with at least one year of permanent, contingent-permanent, or 55b/c service in a Senior Administrative Analyst; if you have less than one year, you must be reachable on the current eligible list for this location, if one exists.
52.6 Transfer Qualifications
One year of permanent or contingent-permanent as a Grade 12 or higher determined to be administrative by Civil Service.
70.1 Transfer Qualifications
One year of permanent or contingent-permanent as a Grade 12 or higher determined to be similar by Civil Service.
Note: For all transfers noted, a comprehensive list of titles approved for transfer is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/ .
Preferred Qualifications
- Bachelor’s degree in Business Administration, Project Management, Public Administration, Counseling, or a related field.
- Proven experience in project management, strategic planning, program development, Facilitation & Training.
- Strong analytical, problem-solving, and decision-making skills.
- Excellent communication and interpersonal skills.
- Willingness to travel as needed for project-related activities.
- Flexibility to adapt to changing circumstances and priorities.
- Ability to manage multiple projects simultaneously and meet deadlines.
- Proficiency in project management software and tools.
- Familiarity with data analysis and reporting techniques.
- Ability to work collaboratively in a team environment.
- Ability to initiate and maintain relationships across a diverse set of stakeholders.
Candidates with no previous state service will begin at the starting rate of the salary range listed above.
If you are a current NYS employee and have questions regarding salary, please contact the Business Services Center (BSC): 518-457-4272, BSCHR@ogs.ny.gov.
Telecommuting is available (up to 40%) and can be discussed during the interview.
We Offer a Comprehensive Benefits Package, Including
- 13 paid holidays, 5 personal days, and a minimum of 13 vacation days per year
- Paid sick leave (CSEA and PEF employees- 13 days; M/C employees- 8 days plus free enrollment into the Income Protection Program for short-term and long-term disability coverage).
- Choice of several affordable and competitive health insurance plans
- Dental and vision insurance plans at no additional cost
- Membership in the NYS Employee’s Retirement System
- NYS Deferred Compensation Investment Plan
- Eligibility to apply for Public Service Loan Forgiveness (PSLF) (full-time employees)
- Eligibility to apply for tuition reimbursement for qualifying employees and courses
- Paid Parental Leave
DOL is committed to fostering employee engagement and work-life balance. We offer telecommuting and alternative work schedules to eligible employees. Eligible employees may be approved to telecommute, if operationally feasible, up to 2 days per regular work-week, and not to exceed 4 days per two-week pay period. Telecommuting can be discussed at the time of interview. Our exciting training and development opportunities, including Coursera and our formal Employee Recognition Program allow us to develop, recognize, and celebrate our workforce.
Please note that specific benefits and programs may vary based on negotiating unit, current contract, length of State service, and program area.
Salary : $53,764 - $85,138
