Administrative Assistant 2 - Albany

Standard Duties

Duties Description

Duties

As an Administrative Assistant 2, within the Division of Unemployment Insurance - OSI, your duties would include but are not limited to:

• Events/Coordination:
• Coordinate and assist in tracking attendance for special events including:
• Shield Ceremony
• Investigator training
• Investigative Supervisor training
• Logistical support
• Assist with agendas/content
• Work with EDGE on training logistics
• Field equipment:
• Ensure all field equip is available for distribution including field iPads
• Respond to emergent field needs for additional equipment
• Coordinate development of new field protocols
• Liaison to procurement office on contracts related to field work
• Track drone requests and assignments for UI enforcement staff
• Maintain database on training
• Receive and maintain requests for use of UAS
• JTF (Joint Task Force):
• Schedule meetings
• Prepare JTF SharePoint Spreadsheet
• Update Outcomes
• Forward received complaints to UI Fraud for their review
• Maintain permissions to the JTF SharePoint site
• PI (Private Investigator) Requests:
• Request PI’s
• Follow-up with PI’s
• Approve Invoices
• Maintain spreadsheets
• If requested by JTF, upload results to JTF SharePoint
  
  

Qualifications

Minimum Qualifications

If Civil Service Eligible list(s) exist, they will be canvassed. You may also apply if you are eligible for appointment by one of the following qualifications:

Subsequent 55 B/C Qualifications

A subsequent 55b/c appointment may be considered if you have one year of permanent or contingent-permanent service in a Grade 13 or higher title* determined to be similar by Civil Service and have a current Civil Service 55b/c approval letter.

Reassignment Qualifications

Current Department of Labor employees only, with at least one year of permanent, contingent-permanent, or 55b/c service in an Administrative Assistant 2; if you have less than one year, you must be reachable on the current Administrative Assistant 2

eligible list for this location, if one exists.

Provisional Qualifications

You must be a qualified Department of Labor employee and have had one year of permanent competitive or 55-b/55-c service as an Examination Composition Assistant, Keyboard Specialist 2, Keyboard Specialist 2 (Spanish Language), Keyboard Specialist 3, Law Department Document Specialist, Office Assistant 2 Keyboarding, Office Assistant 2 Keyboarding (Spanish Language), Administrative Assistant 1, Administrative Assistant 1 (Spanish Language), or Senior Data Entry Machine Operator.

Only the titles listed are qualifying. The appointed candidate would have to take, pass and be reachable on the next holding of the examination to be appointed permanently.

70.1 Transfer Qualifications

One year of permanent or contingent-permanent as a Grade 13 or higher determined to be similar by Civil Service*

Note: For all transfers noted, a comprehensive list of titles approved for transfer is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/.

Preferred Qualifications

• Proficient in Microsoft Office Suite, SharePoint, and Teams.
• Ability to initiate and maintain relationships across a diverse set of stakeholders.
  
  

Additional Comments

To be considered for this position, a review of your state history is needed. Please provide the last four digits of your social security number in your email response or on your resume. If you are not comfortable providing this information in your response, a representative from our office will contact you via phone.

Notes Regarding Position And Salary

If you are a current NYS employee and have questions regarding salary, please contact the Business Services Center (BSC): 518-457-4272, BSCHR@ogs.ny.gov.

Hours and possible telecommuting opportunities will be discussed at the time of interview.

We Offer a Comprehensive Benefits Package, Including

• 13 paid holidays, 5 personal days, and a minimum of 13 vacation days per year
• Paid sick leave (CSEA and PEF employees- 13 days; M/C employees- 8 days plus free enrollment into the Income Protection Program for short-term and long-term disability coverage).
• Choice of several affordable and competitive health insurance plans
• Dental and vision insurance plans at no additional cost
• Membership in the NYS Employee’s Retirement System
• NYS Deferred Compensation Investment Plan
• Eligibility to apply for Public Service Loan Forgiveness (PSLF) (full-time employees)
• Eligibility to apply for tuition reimbursement for qualifying employees and courses
• Paid Parental Leave
  
  

Our mission is to provide outstanding services to our customers—the workers and business that call New York home. We help New Yorkers find careers they will love. We build and support New York’s businesses. We empower and protect New York’s workers. To learn more about our mission and the exciting work of the DOL, please visit: https://dol.ny.gov/about-us

DOL is committed to fostering employee engagement and work-life balance. We offer telecommuting and alternative work schedules to eligible employees. Eligible employees may be approved to telecommute, if operationally feasible, up to 2 days per regular work-week, and not to exceed 4 days per two-week pay period. Telecommuting can be discussed at the time of interview. Our exciting training and development opportunities, including Coursera and our formal Employee Recognition Program allow us to develop, recognize, and celebrate our workforce.

Please note that specific benefits and programs may vary based on negotiating unit, current contract, length of State service, and program area.