What are the responsibilities and job description for the Deputy Director of Office Services position at New York City Housing Development Corporation and Careers?
Deputy Director of Office Services
The New York City Housing Development Corporation (HDC) is a public benefit corporation and the nation’s largest municipal Housing Finance Agency. HDC’s programs support the construction and preservation of multi-family affordable housing in New York City.
Area of Talent: Office Services
Position Type: Full Time/Exempt
Salary Range: $100,000 to $115,000
Location: NYC/Financial District
Position Summary:
Deputy Director of Office Services assists in managing the daily activities of office staff to ensure efficient operations, service, and expense controls. This role will act as a liaison to HDC's office to facilitate the support of department-wide operations. The Deputy Director will report to the Chief of Office & Facilities Management.
Responsibilities:
- Place orders for routine purchases, manage office supplies contracts and related purchasing documents
- Negotiate with vendors for best possible price and address any discrepancies with office supplies orders, prepare and process necessary backup documentation and communicate with vendors to ensure timely and accurate resolution
- Manage stock room, maintain inventory of office and cleaning supplies
- Reconcile packing lists, purchase orders, and vendor invoices to ensure accuracy and compliance
- Verify compliance with all State, Federal, and local law, regulations and procedures pertaining to purchasing
- Assist with overseeing and directing day-to-day operations, management, and maintenance of the company’s facility
- Support the development and implementation of departmental goals, policies, and strategic plans, ensuring alignment with HDC objectives and compliance with internal procedures for all office space related activities
- Assist in developing, administering, and overseeing budgets for the Office services department.
- Serve as a point of contact for all office-related requests, coordinate seating assignments and relocations
- Support in the selection process of vendors and purchase of office equipment and supplies, manage existing vendor partnerships, obtain new contracts, implement, and reinforce HDC’s policies and procedures
- Assist with HDC’s corporate insurance policies, file insurance claims, obtain and review required proof of insurance from contractors and vendors
- Facilitate office renovation projects, including design, expediting, securing DOB permits and installation, manage space development and provide recommendations on how to increase space efficiency
- Assist in managing the company’s fleet operations, including leasing, acquisitions, maintenance, compliance, budgeting, and reporting to ensure efficiency, safety, and cost-effectiveness
Required Qualifications:
- Bachelor's degree preferred
- Minimum of five years of experience providing operational support in a professional office setting
- Thorough working knowledge of purchasing policies, processes and procedures.
- Ability to communicate professionally with people at all levels of the organization and external contacts.
- Knowledge of expense control and financial management
- Knowledge of inventory control policies and procedures.
- Experience with a Purchase Order system
- Proficient in Microsoft Office such as Word, Excel, Outlook, etc.
- Must have a valid driver's license, driving experience and be able to drive if needed
- Ability to perform hands on tasks and lift at least 25 pounds
It is strongly preferred that you submit a cover letter with your resume. You may also fax your resume and cover letter to (212)227-6816.
HDC demonstrates a strong commitment to its employees by providing a salary that is competitive and commensurate with experience and excellent benefits, including:
- Health Benefits at a reasonable cost
- Dental and Vision Benefits at no cost
- Retirement savings plan with a generous match and a pension plan
- Paid holiday, vacation, sick time and parental leave
- Professional development opportunities
- Public Service Loan Forgiveness for eligible employees
- Wellness reimbursement
- Back-up Caregiver Benefit
HDC is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
HDC is committed to the full inclusion of all qualified individuals. As part of this commitment, HDC will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please complete the reasonable accommodations section on the application or contact Human Resources by emailing jobs@NYCHDC.com.
Salary : $100,000 - $115,000