What are the responsibilities and job description for the BOB-Senior Expense Analyst position at New York City Department of Transportation?
Civil Service Title- Associate Staff Analyst
IN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE, OR BE REACHABLE ON THE CS LIST.
The Division of Bridges is seeking a seasoned professional to support its Expense Procurement and Contract Program. Reporting directly to the Assistant Commissioner, this position will play a key role in managing and tracking the Division's expense contracts, procurement activities, and associated budget processes.
Responsibilities will include but are not limited to:
Monitor the Division's Expense Contract and Procurement programs.
Support critical budget activities, such as accrual clearance contract encumbrance, liquidation, fiscal year-end closeout, and rollovers.
Assist in identifying and securing funding for unforeseen or emergent needs, track OTPS budget and expense.
Ensure proper execution of funding requests, including preparation and submission of budget modifications.
Prepare requisitions, contract encumbrances and task order registrations
Prepare documents using agency and citywide systems FMS and PASSPort
Complete Financials, Budget allocations, and launch PO in PASSPort.
Research FMS, the M/WBE directory, NYC requirement contracts, and NYS preferred Source Vendors List to inform procurement decisions.
Develop and implement tools and processes for effective budget tracking, monitoring, and analysis.
Collaborate with internal DOT units such as Expense Budget, Grants Administration, ACCO, and Fiscal Affairs.
Coordinate with internal teams to ensure the efficient and appropriate use of Federal and State grant funds within the Expense Budget.
Perform related duties and special projects as assigned.
Preferred skills
Proficient in FMS2, FMS3, and Passport
Knowledge of the NYC budget process and OTPS tracking
Experience with purchase requisitions and invoice processing
Familiar with NYC procurement rules, M/WBE, and preferred vendors
Skilled in vendor coordination and internal collaboration
Strong in Excel and Microsoft Office tools
Experience with grant-funded budgets and compliance
Excellent organizational, analytical, and communication skills
Work Location
55 WATER ST, MANHATTAN, 10041
Hours
8:00AM - 4:30PM
Resumes may be submitted electronically using the following method: For City employees only, go to Employee Self Service (ESS), Careers, and Search for Job ID# 772063. For other applicants, go to www.nyc.gov/careers and search for Job ID# 772063 Appointments are subject to OMB approval. Only candidates selected for an interview will be contacted. No telephone inquiries please.
ASSOCIATE STAFF ANALYST - 12627
1. A master's degree from an accredited college in economics, finance, accounting, business or public administration, public health, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a Juris Doctor degree from an accredited law school, and one year of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management, or in a related area; or
2. A baccalaureate degree from an accredited college and three years of satisfactory full-time professional experience in the areas described in "1" above.
3.An associate degree or completion of 60 semester credits from an accredited college and five years of satisfactory full-time professional experience as described in "1" above.
4. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and seven years of satisfactory full-time professional experience as described in "1" above.
5.A combination of education and/or experience equivalent to "1", "2", "3", or "4" above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience. However, all candidates must have a high school diploma and at least one year of experience as described in "1" above.
Proficient in FMS2, FMS3, and Passport Knowledge of the NYC budget process and OTPS tracking Experience with purchase requisitions and invoice processing Familiar with NYC procurement rules, M/WBE, and preferred vendors Skilled in vendor coordination and internal collaboration Strong in Excel and Microsoft Office tools Experience with grant-funded budgets and compliance Excellent organizational, analytical, and communication skills
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/.
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.