What are the responsibilities and job description for the Administrative Assistant position at New York City Department of Investigation?
The New York City Department of Investigation (DOI) is one of the oldest law enforcement agencies in the country with a mission of combating municipal corruption. It serves the people of New York City by acting as an independent and nonpartisan watchdog for New York City government, City agencies, and City employees, vendors with City contracts, individuals and entities that receive City funds.
DOI's Office of the Inspector General for the New York City Police Department (OIG-NYPD) is authorized to investigate, review, study, audit and make recommendations relating to the operations, policies, programs and practices of New York Police Department (NYPD), with the goal of enhancing effectiveness, increasing public safety, protecting civil liberties and civil rights, and increasing the public's confidence in the police force.
OIG-NYPD is seeking an Administrative Assistant to work with all functions of the Office; specifically,
- 25% systemic policy and procedural investigations and complaints
- 25% Outreach and the development of outreach plans for systemic policy and procedural investigations
- 50% Administrative management tasks
Responsibilities will include, but are not limited to:
- Managing the systemic policy and procedure investigative update process
- Managing data throughout the life-cycle of a systemic policy and procedure investigation
- Assisting with data entry and basic data analysis
- Assisting with development of reporting and recording systems regarding the data structure for OIG-NYPD
- Developing and maintaining Unit databases and running reports as needed
- Managing the organization and security of data files
- Provides support for investigative, policy, outreach and legal staff
- Communicating and interacting with callers and assisting with the Unit's complaint intake process
- Assisting with the case-management system (CMS) and electronic document tracking system (eDOCS)
- Assisting with the creation of outreach plans for systemic policy and procedural investigations
- Creating and preparing training materials, as well as training others as needed
- Interacting with external agencies on behalf of OIG-NYPD
- Completing special projects, of a policy or investigative nature as assigned
- Supporting the executive team and staff with preparation of documents and presentations
- Assisting with the coordination of meetings and events
- Processing mail and email correspondences
- Assisting the Executive Manager as needed
The ideal candidate should have an overall interest in the work of OIG-NYPD including systemic policy and investigative matters. They should have an excellent attention to detail, be a problem solver, and highly capable of managing different assignments at a time. The Administrative Assistant must be capable of exercising good judgment and maintaining the confidentiality of sensitive information. In addition, the Administrative Assistant must be comfortable working in a dynamic environment with flexible, sometimes long work hours and occasional deadline pressures.
If selected, the candidate will be fingerprinted and undergo a background investigation. In addition, for positions that have a law enforcement and/or investigative function, the candidate's consumer credit history will be reviewed during the background investigation, and as otherwise permitted by NYC Administrative Code 8-107(24)(b)(2)(A).
COMMUNITY COORDINATOR - 56058
1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.
- Proficiency in computer programs such as Word, Excel, PowerPoint and Adobe Acrobat. - Ability to think strategically and analyze potential issues and alternative solutions. - Familiarity with commercial leasing and the New York City commercial real estate market. - Experience with managing complex projects involving multiple stakeholders. - Comfortable with the preparation of budgets and timelines for real estate projects. - Familiarity with City of New York processes, rules, and regulations. - Ability to work independently, as well as part of a team. - Ability to reprioritize projects & deliverables frequently. - Strong interpersonal skills and ability to effectively communicate with multiple stakeholders. - Familiarity with portfolio management data systems such as ARCHIBUS. - Strong writing and time-management skills.
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/.
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
Salary : $62,868 - $80,000