Office Manager

Who We Are

Our award-winning Bariatric Practice is based on providing exemplary customer service, while assisting patients to achieve their weight loss goals. With the support of our employees and our team of skilled bariatric surgeons, we use innovative systems to successfully get our patients on the path to improved health. We serve patients in New York, New Jersey and Connecticut.

How You’ll Serve Our Patients

Every day is an opportunity to grow and provide better outcomes at every level. Whether your interests lie as medical staff, administrative, facilities or marketing, every individual plays an important part in our success and the success of our patients. We are a fast-paced growing practice that is always looking for new talent and great employees to enhance our team.

You will serve patients daily in a multitude of ways:

What Is In It For You

Medical Insurance, Dental & Vision Insurance, 401k & 4% Match, Employer Paid Life and AD&D insurance, Paid Time Off and Sick Time, 7 Holidays, Career Growth & Development. Compensation is $70,000 - $75,000 per year. This is a full-time, salaried position.

Responsibilities

• Manages day to day facility needs by developing schedules; assigning and monitoring work; gathering resources; implementing productivity standards; resolving operation/facility problems; maintaining reference manuals; implementing new procedures.
• Coordination of the day to day operations of the practice.
• Plan and coordinate patient schedules.
• Reviews and monitors all inventory within office, such as medical supplies, and office supplies.
• Process timecards, payroll paid time off
• Maintain all policies and procedures from corporate are being adhered to.
• Oversee and manage all paperwork for patient care, medical compliance and all levels of reporting.
• Accomplishes staff job results by coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results; conducting training; implementing enforcing systems, policies, and procedures.
• Ensure positive collaboration between doctors, PA’s and non-clinical staff.
• Supervise cleaning staff and coordinate maintenance activities when needed.
• Arrange informational materials for patients.
• Ensure adherence to healthcare laws, rules and regulations.
• Make sure staffing schedule is up to date.
• Trains all non-clinical new hire
• Supervision billing and collection, data entry and processing
• Maintains adequate coverage by ensuring personnel is present to cover evenings, early morning, and Saturday.
  
  

Qualifications

• Bachelor’s Degree preferred
• Minimum of 5 to 7 years in a medical office setting.
• Two to three years in a supervisory or management position
• Knowledge and experience in all aspects of billing.
• Knowledge of regulations related to Medicare, Medicaid, and commercial insurance.
• Human resources experience in hiring, supervision, and performance reviews
• Knowledge of HIPAA and labor law
• Strong customer service skills
• Skill in writing policies and procedures
• Skill in using healthcare software and computer systems
• Knowledge of maintaining supplies and equipment for the medical setting.
• Multitasking skills
• Problem-solving skills
• Professional communication and presentation skills, including face to face, email, telephone, and video conference.
• Knowledge of continuous process improvement concepts and practices
• Ability to communicate professionally with clinicians, nurses, allied health staff, administrative staff, frontline staff, contractors, governmental agencies, insurance payers, patients, family members of patients, suppliers, and the general public, of all age levels from child to senior citizen.