Human Resources Payroll Assistant

Job Title: Payroll/Human Resource Assistant

Summary of Position:

The Human Resource Assistant will be responsible for providing administrative support to the Human Resource Manager. The duties include onboarding/Off offboarding, employee relations, and document employee changes. Processing payroll on a weekly basis and other tasks as required.

Daily job duties and responsibilities include:

Responsibilities:

• Reviews, tracks, and documents compliance with mandatory and non-mandatory training. This may include safety training, anti-harassment training, professional licenses, and certifications.
• Assists with employment-related inquiries from applicants and employees, and refer complex and/or sensitive matters to the HR Manager
• Recordkeeping related to hiring, termination, leaves of absence, and promotion, particularly as related to Equal Employment Opportunity (EEO), affirmative action, and diversity initiatives
• Process Payroll by checking timecards & installers timecards/billing
• Processes required documents through payroll and insurance providers to ensure accurate record-keeping and proper deductions.
• Maintain confidentiality of the company and employees
• Maintain Forms I-9, documentation
• Assist in coordinating open enrollment for medical benefits, ex: health insurance
• Maintenance of employee benefits files, maintain group benefits database, and update employee records, and audit monthly.
• Ordering office supplies/company merchandise

 Payroll Processing:

Responsibilities:

·        Process weekly payroll

·        Maintains and reviews payroll processing to ensure timely and accurate processing of payroll transactions, including salaries, benefits, garnishments, taxes, and other deductions.

·        Review timesheets and wage computation (installer’s payroll)

·        Ensures accurate and timely processing of payroll updates, including new hires, terminations, and changes to pay rates.

·        Process manual checks to replace checks or direct deposits due to payroll errors or termination

·        Assist with maintaining vacation and sick time accurately

·        Enter new employees into the payroll system

·        Enters changes such as bonuses, commissions, special pay, and other compensation

·        Prepares and maintains accurate records and reports of payroll transactions.

·        Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices

·        Enters, maintains information including employees’ hourly rates, salaries, commissions, bonuses or other compensation, time worked, paid leave and holidays, deductions and withholding,

·        Reconciles payroll to the general ledger.

• Answering employees’ questions or concerns regarding payroll
• Enter JE/General Ledger payroll into Floor Manager- running reports for discrepancies(monthly)

Skills and Requirements

·        Preparation of the performance review process

·        Ability to work in a fast-paced environment and multi task

·        Intermediate knowledge of Microsoft Office, Word, and Excel

·        Open to learning new software programs (Paychex, ICW Safety meeting platform)

·        Flexible and willing to assist in other areas.

·        Must conduct oneself professionally both in the workplace and the community

·        Team player

·        Assist in other tasks as needed

Benefits and Perks

·        401 K

·        Comprehensive benefits package Medical, Dental and Vision

·        Competitive compensation structure

·        Vacation and Holiday schedules

·        Continued Education seminars & trainings Web based & off site

Working Environment

Full Time Employment

               40 hours Monday thru Friday

               Overtime as needed - Minimal

Primarily inside office admin work