What are the responsibilities and job description for the Administrative Assistant position at New Song School of the Arts?
Job Summary
New Song School of the Arts is looking for a friendly, organized, and dependable Administrative Hospitality Coordinater to join our front desk team.
This role is perfect for someone who loves people, communicates well, and enjoys being part of a team that supports students, families, and the fine arts.
You’ll be the warm welcome our families experience the moment they walk through the door — greeting students, answering phones, helping with scheduling, supporting our staff, and keeping things tidy and running smoothly, etc.
Skills and Qualifications:
- A high sense of urgency
- Strong written and verbal communication skills to produce reports, assign tasks, accept instructions, etc.
- Friendliness
- Excellent time management skills and ability to prioritize work
- Organization and the ability to multitask to complete a wide variety of tasks
- Flexibility to adjust to new tasks and changes
- Strong interpersonal skills to interact positively with all employees and clients (a people person)
- Leadership ability to manage challenges and oversee faculty and staff
- Attention to detail to ensure tasks are completed thoroughly and correctly
- Familiarity with Microsoft, Apple, and Google platforms
- Reliability and discretion - the ability to keep confidences regarding sensitive and proprietary information
Responsibilities:
- Report to Office Manager and Client Experience Manager
- Greet and check in clients
- Answer phone calls and emails from clients - directing them accordingly
- Report office progress to senior management and work with them to improve office operations and procedures
- Maintain studio appearance
- Support staff and faculty on a daily basis
- Tour prospective parents and students while sharing the mission and vision of NSSOTA
- Oversee student scheduling to include new student lessons and makeups
Pay: $14.00 per hour
Expected hours: 35.0 – 40.0 per week
Benefits:
- Employee discount
- Professional development assistance
Work Location: In person
Salary : $14