Accounts Receivable Supervisor

Position Summary

New River Electrical is looking for a qualified Accounts Receivable Supervisor (AR Supervisor) with a desire to work in the construction industry. In this role you will get the chance to join a growing accounting team and establish a lasting career in a dynamic and innovative work environment. New River Electrical has established itself as the trusted electrical contractor for coast-to-coast electrical construction. If you are looking for a best-in-class company offering long-term and meaningful careers look no further.

The AR Supervisor supports the accounting function and their projects as the recognized leader of Billing, Cash Receipts, and Cash Collections functions. The AR Supervisor is primarily responsible for the people leadership and results of the Billing Administrator group and Accounts Receivable Clerk (AR Clerk). In this role they will ensure the Billing Administrator team is supporting billing processes providing risk mitigation and recommendations on best practices. They own responsibility to ensure the Billing team is gathering and organizing billing data while ensuring contract compliance as it relates to billing while communicating any billing discrepancies to the Operations and Accounting Teams. They will also ensure the Accounts Receivable team is accurately managing accounting records, billing statements, invoices, and similar documents while ensuring accuracy. They will ensure the Accounts Receivable team produces an AR aging for review and comments, compiling information as needed. The AR Supervisor reports to the Accounting Manager.

Duties/Responsibilities

• Supervision of employees including performance plan development, performance reviews, resource management, expense, and time accounting, coaching and leadership development.
• Provide insights, expertise, training, and assistance to the Billing and Accounts Receivable team.
• Ensure the Billing Administrator team is creating and track billing information via Microsoft Excel, Smartsheet, or similar program finding ways to utilize the tools more effectively and efficiently, improving team capabilities in the tools as needed.
• Ensure the AR Clerks are accurately managing accounting records, aging Accounts Receivables, compiling information and providing insight.
• Ensure timely recording of invoices, cash receipts, and credit memos into the ERP system for accurate financial reporting.
• Manage the creation and/or issue invoices of varying complexity up to and including advanced, to customers through client portals making recommendations and decisions as needed.
• Coach and guide Billing Administrators and AR Clerk’s as they produce questions and recommendations.
• Manage the decision making to resolve billing issues and communicate as required to customers, Project Controls Analysts, and Project Management, up to and including upper management.
• Ensure compliance with client guidelines and agreements is occurring providing analysis and risk mitigation as needed.
• Own the results of data entry of invoices and credit memos into accounting platform providing tips and recommendations and process improvements on how to use tool more effectively to Billing Administrators.
• Own the results of payroll hours and rates against billing timesheets correcting errors as needed.
• Ensure payment/billing data in support of monthly Work in Process reporting is accurate.
• Manage the compilation of information across Billing Administrators for both internal and external audits providing insight, recommendation, and decisions.
• Manage overdue invoices and help resolve any problems or outstanding issues diving into root cause.
• Partner with AR Clerk, Billing Administrator I, Billing Administrator II and Billing Administrator Lead roles in a collaborative work environment.
• Ensuring accurate filing and maintenance of documents for record keeping purposes as well as performing other administrative duties.
• Take on special projects assigned by the Accounting Manager.
• Some travel between regional offices is expected with this role.

Qualifications

• High school diploma or equivalent plus strong experience in Billing and Accounts Receivable.
• Construction industry experience preferred.
• Must have demonstrated competency in leading, developing and motivating others.
• Must be able to perform employee evaluations, solve employee discrepancy and issue, provide coach and counsel.
• Must have strong communication skills, both written and verbal, with a demonstrated ability to communicate in an effective and professional manner.
• Demonstrated advanced proficiency in Smartsheet and MS Office (including Word and Excel).
• Demonstrated ability to understand, provide insight and report on accounting records, aging Accounts Receivables.
• Demonstrated advanced competency level to uncover the root cause of problems and solve.
• Demonstrated ability to form partnership with external clients and internal stakeholders.
• Strong understanding of auditing and invoicing processes and how to create improvements.
• Demonstrated ability to analyze and provide recommendation on financial data and know how to use financial platforms.
• Ability to work effectively in a team environment.
• Highly organized with strong attention to detail.
• Ability to provide high-level customer service in a fast-paced environment.
• Ability to multitask and prioritize day to day with financial and administrative functions.