Executive Assistant

New River Electrical is searching for an experienced, professional, organized, detail-oriented Executive Administrative Assistant to join our team who will provide high-level administrative support to the Board of Directors, members of the Executive Committee, and Board Committee Chairpersons. This position will report to the Executive Vice President of Enterprise Shared Services & Corporate Secretary in Granville, Ohio.

Duties/Responsibilities

• Draft, prepare, review, revise, format and finalize documents, information and materials including, but not limited to, presentations, general correspondence, memos, and reports, relating to corporate initiatives, matters, and affairs.
• Initiate and respond to calls and written communications made to or from the Executive Committee members, as requested, in a prompt and professional manner and according to established procedures.
• Schedule, maintain, and coordinate calendars for the Board, Board Committees, Executive Committee members, and Company task forces .
• Assist with researching, analyzing and executing initiatives of the Board, Board Committees, Executive Committee members, and Company task forces.
• Maintain calendar of action items and initiatives of the Board, Board Committees, Executive Committee members, and Company task forces.
• Plan, document, calendar, organize and manage events and meetings at the request of the Board, Executive Committee members, Board Committee Chairpersons and/or Company task force leaders including creating the meeting agenda and assembling, publishing and/or distributing the meeting presentation materials.
• Take minutes of the meetings of the Board, Board Committees and/or Company task forces, as requested, and follow-up with assigned action items and due dates from such meetings; assist in establishing action item and/or initiative timelines, action steps, and status updates; and follow-up as appropriate to ensure timely execution to meet established deadlines.
• Secure travel arrangements and prepare expense reports for members of the Board and Executive Committee.
• Manage, and keep confidential, sensitive information of the Company, the Board, and all Board Committees.
• May recruit, interview, hire, and train junior administrative staff in the Company.

Skills

• High level of discretion and judgment in both interpersonal and business matters.
• Strong organizational/prioritization skills that reflect ability to perform and prioritize multiple tasks seamlessly.
• Outstanding typing and proofreading skills; attention to detail; and ability to produce typed documents quickly and accurately.
• Strong interpersonal skills and the ability to build relationships with stakeholders, including high-profile individuals internally and externally as well as internal management, staff, and external professionals.
• Exceptional written and verbal communication skills.
• Excellent analytical thinking skills and problem-solving abilities.
• Resourceful team-player, yet with the ability to effectively work independently.
• Proven ability to handle confidential information with discretion and integrity.
• Strong time management skills and ability to meet deadlines.
• Professional demeanor with excellent work ethic, positive attitude, and the ability to follow policies and procedures and look for continuous improvement.
• Knowledge and experience in the construction industry, preferred.

Travel

There may be occasional limited travel for off-site meetings, events or other business matters.