What are the responsibilities and job description for the Program Aide/Receptionist position at New Opportunities, Inc.?
Description
Part-Time, Non-Union, Non-Exempt Position
$18.78 per hour, 20-25 hours per week
M-F, 8:30am-1:30pm / M-F, 1:00pm-5:00pm
BASIC FUNCTION OF PROGRAM AIDE/RECEPTIONIST:
To provide program support to the Early Childhood Division through office and reception duties.
RESPONSIBILITIES OF PROGRAM AIDE/RECEPTIONIST:
- Maintains database for program requirements.
- Meets and greets parents, family members and community representatives.
- Serves as attendant for telephone system including answering/screening calls, respond to inquiries, relay messages.
- Serves as attendant for door security system (monitoring who is entering the building).
- Operates personal computers and office machines.
- Prepares letters, forms, and documents.
- Maintains appointment calendar including intake appointments.
- Input of applicants into the Procare and CMS data system.
- Participates in scheduled staff conferences and meetings.
- Supports parent involvement and engagement throughout ECD.
- Assits parents with enrollement paperwork.
- Notifies appropriate people of meetings.
- Fulfills Mandated Reporter responsibilities.
- Provides translation for Spanish speaking parents.
- Other related duties as assigned.
Requirements
REQUIREMENTS OF PROGRAM AIDE/RECEPTIONIST:
Education:
H.S. Diploma or GED required.
Experience:
- H.S. Diploma or GED.
- 2 years of related secretarial experience and/or training that could provide the required knowledge, skill, and ability to perform the duties.
- Must be Bilingual (Spanish).
Job Skills:
- Ability to handle detailed work.
- Have tact, discretion and good judgment.
- Personal qualities to relate to staff, parents, and the public.
- Availability of transportation.
- Knowledge of business.
- English and spelling.
- Knowledge of office practices.
- Ability to communicate effectively on the telephone.
- Ability to be flexible and adjust to change.
- Ability to maintain confidentiality.
- Stays calm in a fast paced environment.
- Keyboarding and computer skills.
EOE AA M/F/Vets/Disability
Salary : $18