What are the responsibilities and job description for the Executive Assistant position at New Mexico State University?
Department Contact: McKenna Garcia, 575-527-7550, mkgarci@nmsu.edu
Internal or External Search: External - Open to all applicants
Advertising Summary: DACC, a responsive, accessible, comprehensive, learning-centered community college that provides education opportunities to a diverse community of learners is inviting candidates to apply for the following vacant position:
Position Details
Position Title: Executive Assistant
College/Division: DACC Dona Ana CC
Department: 940600-DACC ACADEMIC SUPP
Location: Doña Ana Community College
Offsite Location (if applicable):
Target Hourly/Salary Rate: $ 43,908.80 - $ 54,885.74; Commensurate with Qualifications
Appointment Full-time Equivalency: 1.0
FLSA Status: Exempt
Bargaining Unit Announcement: This is NOT a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).
Contingent Upon Funding: Not Applicable
Standard Work Schedule: Standard (M-F, 8-5)
If Not a Standard Work Schedule: This is an on-sight position located at the East Mesa campus. At times work hours may need to be altered to accommodate events such as convocation, commencement, board meetings, etc.
Job Duties and Responsibilities: This position provides administrative support to the Vice President for Academic Affairs.
This includes supporting all academic processes (release time, sabbatical requests, administrative reviews) and manage related documents including course action forms, proposals for new programs or changes to existing programs, yearly catalog, sub waiver forms, evaluation of transfer credit forms, degree audits, promotion and tenure documents, and confidential personnel matters. Manage and/or track on calendars, schedules and deadlines, and related academic documents: coordinate VPAA and two
associate vice presidents appointment schedules; serve on committees as needed for a support capacity, Provide and coordinate staff and office support for the vice president and two associate vice presidents, as well as coordinate and oversee daily office activities for the offices of the vice president including supervising of two administrative assistants.
This position also conducts preliminary research on a wide range of issues including academic program history, promotion and tenure policy, personnel policy, payroll data, and retention of academic records . Research often requires a facility to gather and conduct preliminary analysis of information. In tandem with other offices, support academic publications and events including catalog, class schedule, working retreats, convocation,and commencement. Assisting with the faculty hiring process is also handled by this position to ensure timely completion of the process and the coordination of all interviews being completed by administrators and VPAA or designees.
This position serves as back up to the Chancellor/President's Executive Admin I as needed.
The person in this position makes decisions on a day-to-day basis within policy and established procedures of the college and of the administrative function of the VPAA office more specifically. This includes designing and implementing systems for processing documents and tasks; communicating with administrators, faculty, and staff about academic processes; and securing/communicating critical background information for decisions that must be made by the VPAA and AVPAA. This position is also regularly consulted when administrators are considering changing processes and procedures; this consultation is meant to ensure a perspective from a staff member thinking about implications for administrative staff across the college who will implement or be impacted by the change.
Qualifications
Required Education and Experience:Associate's Degree 2 years of relevant experience or a Bachelor's degree.
Equivalent Qualifications:
Preferred Qualifications:Bachelor's degree
3 years experience in a similar position
Experience at a Higher Education Institution
Experience in the NMSU system
Special Certification/Licensure:
Working Conditions and Physical Effort
Environment: Work is normally performed in a typical interior/office work environment.
Physical Effort: No or very limited physical effort required.
Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.
Risk: No or very limited exposure to physical risk.
Internal or External Search: External - Open to all applicants
Advertising Summary: DACC, a responsive, accessible, comprehensive, learning-centered community college that provides education opportunities to a diverse community of learners is inviting candidates to apply for the following vacant position:
Position Details
Position Title: Executive Assistant
College/Division: DACC Dona Ana CC
Department: 940600-DACC ACADEMIC SUPP
Location: Doña Ana Community College
Offsite Location (if applicable):
Target Hourly/Salary Rate: $ 43,908.80 - $ 54,885.74; Commensurate with Qualifications
Appointment Full-time Equivalency: 1.0
FLSA Status: Exempt
Bargaining Unit Announcement: This is NOT a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).
Contingent Upon Funding: Not Applicable
Standard Work Schedule: Standard (M-F, 8-5)
If Not a Standard Work Schedule: This is an on-sight position located at the East Mesa campus. At times work hours may need to be altered to accommodate events such as convocation, commencement, board meetings, etc.
Job Duties and Responsibilities: This position provides administrative support to the Vice President for Academic Affairs.
This includes supporting all academic processes (release time, sabbatical requests, administrative reviews) and manage related documents including course action forms, proposals for new programs or changes to existing programs, yearly catalog, sub waiver forms, evaluation of transfer credit forms, degree audits, promotion and tenure documents, and confidential personnel matters. Manage and/or track on calendars, schedules and deadlines, and related academic documents: coordinate VPAA and two
associate vice presidents appointment schedules; serve on committees as needed for a support capacity, Provide and coordinate staff and office support for the vice president and two associate vice presidents, as well as coordinate and oversee daily office activities for the offices of the vice president including supervising of two administrative assistants.
This position also conducts preliminary research on a wide range of issues including academic program history, promotion and tenure policy, personnel policy, payroll data, and retention of academic records . Research often requires a facility to gather and conduct preliminary analysis of information. In tandem with other offices, support academic publications and events including catalog, class schedule, working retreats, convocation,and commencement. Assisting with the faculty hiring process is also handled by this position to ensure timely completion of the process and the coordination of all interviews being completed by administrators and VPAA or designees.
This position serves as back up to the Chancellor/President's Executive Admin I as needed.
The person in this position makes decisions on a day-to-day basis within policy and established procedures of the college and of the administrative function of the VPAA office more specifically. This includes designing and implementing systems for processing documents and tasks; communicating with administrators, faculty, and staff about academic processes; and securing/communicating critical background information for decisions that must be made by the VPAA and AVPAA. This position is also regularly consulted when administrators are considering changing processes and procedures; this consultation is meant to ensure a perspective from a staff member thinking about implications for administrative staff across the college who will implement or be impacted by the change.
Qualifications
Required Education and Experience:Associate's Degree 2 years of relevant experience or a Bachelor's degree.
Equivalent Qualifications:
Preferred Qualifications:Bachelor's degree
3 years experience in a similar position
Experience at a Higher Education Institution
Experience in the NMSU system
Special Certification/Licensure:
Working Conditions and Physical Effort
Environment: Work is normally performed in a typical interior/office work environment.
Physical Effort: No or very limited physical effort required.
Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.
Risk: No or very limited exposure to physical risk.
Salary : $43,909 - $54,886