What are the responsibilities and job description for the Data Records Coordinator Associate position at New Mexico State University?
- 503073
- Las Cruces, New Mexico, United States
- Staff
- Staff Full-time
- Closing at: Jan 22 2026 - 23:55 MST
Department Contact: Freda Trujillo 646-6840, ftrujill@nmsu.edu
Internal or External Search: Internal - Open to Regular NMSU employees only (temporary/Term employees not eligible)
Advertising Summary: We are seeking a detail-oriented and organized Records Systems Coordinator to support the accurate management of university records. Under direct supervision, this position maintains electronic and paper records, runs routine queries, generates reports, and ensures the confidentiality and integrity of sensitive student, personnel, and financial information. The role supports timely completion of departmental work, responds to information requests in accordance with university policies, reviews data for accuracy, and helps train and guide assistants in records system procedures. The position requires a high school diploma or GED, three years of related experience (or equivalent post-secondary education), strong organizational and communication skills, and the ability to work accurately with confidential information in a collaborative university environment.
Position Details
Position Title: Data Records Coordinator Associate
College/Division: Student Success & Enroll Management
Department: 520710-DISABILITY ACCESS SERVICES
Location: Las Cruces
Offsite Location (if applicable):
Target Hourly/Salary Rate: 18.50
Appointment Full-time Equivalency: 1.0
FLSA Status: Non-Exempt
Bargaining Unit Announcement: This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).
Contingent Upon Funding: Not Applicable
Standard Work Schedule: Standard (M-F, 8-5)
If Not a Standard Work Schedule:
Job Duties and Responsibilities: Oversees assigned accommodations and proctored testing for students with disabilities utilizing the AIM data base, scheduling exams, communicating with students and faculty, scheduling rooms for students take exams on campus. Assists faculty with online proctored exams, as needed. Maintains data on accommodated exams and generates reports on utilization. Collaborates with the Alt Format/Assistive Technology Specialist to ensure that exams are accessible.
Qualifications
Required Education and Experience:
Required Education:High School diploma or GED certificate.; Required Experience:Three (3) years of experience related to the standard duties as outlined.; Equivalency:Completion of a post-secondary degree or certificate may substitute for years of experience.; Required Certification/License:
Equivalent Qualifications:
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Preferred Qualifications:
Special Certification/Licensure:
Working Conditions and Physical Effort
Environment: Work is normally performed in a typical interior/office work environment.
Physical Effort: No or very limited physical effort required.
Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.
Risk: No or very limited exposure to physical risk.