What are the responsibilities and job description for the Administrative Assistant Intermediate position at New Mexico State University?
- 503060
- Las Cruces, New Mexico, United States
- Staff
- Staff Full-time
- Closing at: Jan 21 2026 - 23:55 MST
Department Contact: Eric Ferre, 575-646-2708, eferre@nmsu.edu
Internal or External Search: External - Open to all applicants
Advertising Summary: The Department of Geological Sciences and the Department of Geography and Environmental Studies at New Mexico State University are seeking applicants for the position of Administrative Assistant, Inter.
Position Details
Position Title: Administrative Assistant Intermediate
College/Division: Arts and Sciences College
Department: 330800-GEOLOGICAL SCIENCES
Location: Las Cruces
Offsite Location (if applicable):
Target Hourly/Salary Rate: Commensurate with qualifications.
Appointment Full-time Equivalency: 1.0
FLSA Status: Non-Exempt
Bargaining Unit Announcement: This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).
Contingent Upon Funding: Not Applicable
Standard Work Schedule: Standard (M-F, 8-5)
If Not a Standard Work Schedule:
Job Duties and Responsibilities: The position will have primary responsibility for all front-facing activities of the Department of Geological Sciences and the Department of Geography and Environmental Studies. Responsibilities include triaging and directing visitor inquiries; handling phone and email communications for both departments; processing hiring paperwork; coordinating and administering all departmental financial activities; submitting building maintenance requests and coordinating key access for faculty and students; assisting with departmental scheduling and room reservations; maintaining office supplies and general office operations; managing the production of departmental teaching, outreach, and recruitment materials; and coordinating logistics for departmental events such as colloquia, homecoming activities, and other outreach or academic functions.
Qualifications
Required Education and Experience:
High School diploma 3 years of relevant experience or an Associate's Degree 1 year of relevant experience.
Equivalent Qualifications:
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Preferred Qualifications:
Special Certification/Licensure:
Working Conditions and Physical Effort
Environment: Work is normally performed in a typical interior/office work environment.
Physical Effort: No or very limited physical effort required.
Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.
Risk: No or very limited exposure to physical risk.