What are the responsibilities and job description for the Financial Coordinator (DOH/PHD/CDB #27325) position at New Mexico Department of Health?
Salary
$16.50 - $24.75 Hourly
$34,320 - $51,480 Annually
This position is a Pay Band C2
Posting Details
INTERVIEWS ARE ANTICIPATED TO BE CONDUCTED WITHIN TWO WEEKS OF CLOSING DATE.
The Communicable Disease Bureau (CDB) within the Center for Healthy and Safe Communities (CHSC)
oversees programs to respond to common infectious diseases including HIV, STD, hepatitis and TB,
while also providing services for child and adult immunization/vaccination and refugee health. A
number of programs are partially funded with grants from the federal Centers for Disease Control
and Prevention (CDC) including HIV prevention, STD, hepatitis, TB and immunization. The bureau sets
policies and clinical protocols and manages contracts to reduce the spread of communicable disease
across New Mexico.
Why does the job exist?
This position will generate and process financial requests/transactions, advise management regarding fiscal matters, and provide administrative support to the Immunization Program, involving accounts receivables/payables, procurement, travel requests, financial audits, posting of revenue, and maintenance of financial records.
How does it get done?
Process purchase orders for procurement of services, goods, and travel for the programs needs. Track the purchase orders for approval status and confirmation of receipt.
Process payment vouchers for reimbursement of timely payments to vendors and employees.
Maintain Financial Documents by fiscal year for audit purposes to be in compliance with policy and procedure guidelines from State Records and Archives as well as the Federal Grant Award from CDC.
Monitor ongoing encumbrances on SHARE Financials and reconciling of vouchers submitted.
Who are the customers?
Public, Suppliers, Public Health Offices, Providers
Ideal Candidate
Excellent written and verbal communication skills.
Experience in financial accounting functions including accounts payable and purchase order processes.
Experience with Microsoft Excel and the Statewide Human Resources Accounting and Reporting Financial Module (SHARE)
Organizing and tracking files, projects and tasks.
Minimum Qualification
High School diploma or Equivalency and six (6) months experience in bookkeeping, office administration, auditing, accounting, and/or finance. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling six (6) months may substitute for the required experience.
Employment Requirements
Must possess and maintain a valid Driver's License.
Must possess and maintain a current Defensive Driving Course Certification from the State of New Mexico or must pass and receive Defensive Driving Course Certification as a condition of continued employment.
Working Conditions
Work is performed primarily in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer to include working with computers, faxes, copiers and printers, and phone usage with extended periods of sitting, standing, bending, squatting, climbing, reaching, kneeling and crawling. Ability to lift up to 25 lbs. Some travel may be required.
Supplemental Information
Do you know what Total Compensation is? Click here
Agency Contact Information: Andrea Romero (505) 827-2465 Email
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position
This position is covered by a collective bargaining agreement and all terms/conditions of that agreement apply and must be adhered to.
$16.50 - $24.75 Hourly
$34,320 - $51,480 Annually
This position is a Pay Band C2
Posting Details
INTERVIEWS ARE ANTICIPATED TO BE CONDUCTED WITHIN TWO WEEKS OF CLOSING DATE.
The Communicable Disease Bureau (CDB) within the Center for Healthy and Safe Communities (CHSC)
oversees programs to respond to common infectious diseases including HIV, STD, hepatitis and TB,
while also providing services for child and adult immunization/vaccination and refugee health. A
number of programs are partially funded with grants from the federal Centers for Disease Control
and Prevention (CDC) including HIV prevention, STD, hepatitis, TB and immunization. The bureau sets
policies and clinical protocols and manages contracts to reduce the spread of communicable disease
across New Mexico.
Why does the job exist?
This position will generate and process financial requests/transactions, advise management regarding fiscal matters, and provide administrative support to the Immunization Program, involving accounts receivables/payables, procurement, travel requests, financial audits, posting of revenue, and maintenance of financial records.
How does it get done?
Process purchase orders for procurement of services, goods, and travel for the programs needs. Track the purchase orders for approval status and confirmation of receipt.
Process payment vouchers for reimbursement of timely payments to vendors and employees.
Maintain Financial Documents by fiscal year for audit purposes to be in compliance with policy and procedure guidelines from State Records and Archives as well as the Federal Grant Award from CDC.
Monitor ongoing encumbrances on SHARE Financials and reconciling of vouchers submitted.
Who are the customers?
Public, Suppliers, Public Health Offices, Providers
Ideal Candidate
Excellent written and verbal communication skills.
Experience in financial accounting functions including accounts payable and purchase order processes.
Experience with Microsoft Excel and the Statewide Human Resources Accounting and Reporting Financial Module (SHARE)
Organizing and tracking files, projects and tasks.
Minimum Qualification
High School diploma or Equivalency and six (6) months experience in bookkeeping, office administration, auditing, accounting, and/or finance. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling six (6) months may substitute for the required experience.
Employment Requirements
Must possess and maintain a valid Driver's License.
Must possess and maintain a current Defensive Driving Course Certification from the State of New Mexico or must pass and receive Defensive Driving Course Certification as a condition of continued employment.
Working Conditions
Work is performed primarily in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer to include working with computers, faxes, copiers and printers, and phone usage with extended periods of sitting, standing, bending, squatting, climbing, reaching, kneeling and crawling. Ability to lift up to 25 lbs. Some travel may be required.
Supplemental Information
Do you know what Total Compensation is? Click here
Agency Contact Information: Andrea Romero (505) 827-2465 Email
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position
This position is covered by a collective bargaining agreement and all terms/conditions of that agreement apply and must be adhered to.
Salary : $34,320 - $51,480