Judicial Specialist 1, 2 or Senior #10104247-21500, Full-Time, Perm in Albuquerque, NM

Administrative Office of the Courts

Business Unit: 21500

Judicial Specialist 1, 2 or Senior #10104247-21500, Full-Time, Perm in Albuquerque, NM

# of Positions: 1

Opening Date: 04-06-2026 - Close Date: 04-20-2026

Target Pay Range/Rate: JS1: $22.108 per hr OR $45,985 annually/JS2: $24.471 per hr OR $50,900 annually/JS Sr. $21.95 per hr

The Court of Appeals (COA) is recruiting for a full-time, classified, Judicial Specialist 1 or Judicial Specialist 2 or Judicial Specialist Sr. position #10104247-21500 in Albuquerque, New Mexico. GENERAL STATEMENT OF DUTIES: Judicial Specialist 1 and 2: Acting under close supervision, prepare and process court documents, perform judicial procedures, and work with court case management system. Finalist(s) may be subject to criminal background checks.

Examples Of Job Duties

• The Judicial Specialist 1 is responsible for using the case management system to open, docket, and close cases based on judgement details.
• Provides customer service information with a high volume of pro se litigants by providing general procedural information without giving legal advice.
• Uses the case management system to (1) open cases – determine case type/cause of action and assess and receipt filing fee if required; (2) docket cases – review documents and determine appropriate event codes, enter data, scan documents, and link related scanned images; and (3) close cases – determine and enter closing events, disposition type, and judgment details.
• Assesses, receipts, records, and reconciles monies, and prepares bank deposits; follows cash handling procedures.
• Processes, maintains and distributes documents, files, and case materials.
• Uses electronic filing to review incoming filings for format, signatures, event code, and filing fees.
• Processes and expedites orders of protection.
• Accurately disburses bond payments.
• Prepares and maintains bond reports.
• Reconciles billing and invoices from contracted vendors provided for Specialty Court Programs.
• Prepares, proofreads, edits, and mails out documents such as notices and final orders.
• Executes on case hearings, which may include: orders to show cause, bench warrants, recusals, excusals, pleadings, and rule extensions.
• Maintains cash till and ensures court fees are accurately assessed, paid, receipted, and correctly recorded in the case management system.
• Provides public case information to parties, attorneys, law enforcement agencies, and other outside agencies.
• Orders, reviews, sorts, and organizes jury summons.
• Prepares alpha list, random list, voir dire sheet, and seating chart for jury trials.
• Organizes case files for microfilming, archiving, and destruction.
• Prepares exhibits and hard copy case files.
• Researches automated, hard-copy, and microfiche files for case status data.
• Certifies and prepares court records, tapes, logs, and exhibits for cases on appeal to higher courts.
• Ensures the office, courtrooms, and their equipment are operational.
• Ensures judicial calendars and schedules are maintained.
• May serve as a court monitor.
• May serve as a courtroom clerk, produce Instant J&Ss, and obtain signatures from the parties/counsel of record, assigned judge, file, and distribute.
• Provide support to other magistrate or district courts within the judicial district.
• Other duties as assigned.
  
  

Competencies/Qualifications

The successful applicant should demonstrate knowledge of legal terminology and phrases; filing methods; case processing; knowledge of Specialty Court Programs; research methodology; project management techniques; safety and security issues: court fee accounting practices; court monitoring procedures; Court Clerk’s Procedures Manual and Code of Ethics; court’s and States Language Access Policies, access to the Certified Language International Interpreting Line; and general organizational structure of the judiciary.

WORK ENVIRONMENT AND PHYSICAL DEMANDS

The following functions are representative, but not all-inclusive of the work environment and physical demands an employee may expect to encounter in performing tasks assigned to this job. Work is performed in an office or court setting. A valid driver's license and travel may be required. The assigned work schedule may include nights, weekends, holidays, and overtime. The employee must regularly interact positively with co-workers, clients, the public, judges, and justices.

• This job description is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions performed
  
  

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Examples Of Job Duties

• The Judicial Specialist 2 is responsible for using the case management system to open, docket, and close cases based on judgement details.
• Provides customer service information with a high volume of pro se litigants by providing general procedural information without giving legal advice.
• Uses the case management system to (1) open cases – determine case type/cause of action and assess and receipt filing fee if required; (2) docket cases – review documents and determine appropriate event codes, enter data, scan documents, and link related scanned images; and (3) close cases – determine and enter closing events, disposition type, and judgement details.
• Assesses, receipts, records, and reconciles monies, and prepares bank deposits; follows cash handling procedures.
• Processes, maintains, and distributes documents, files, and case materials.
• Uses electronic filing to review incoming filings for format, signatures, event code, and filing fees.
• Processes and expedites orders of protection.
• Accurately disburses bond payments, and prepares and maintains bond reports.
• Reconciles billing and invoices from contracted vendors provided for Specialty Court Programs.
• Prepares, proofreads, edits and mails out documents such as notices and final orders.
• Executes on case hearings, which may include: orders to show cause, bench warrants, recusals, excusals, pleadings, and rule extensions.
• Maintains cash till and ensures court fees are accurately assessed, paid, receipted, and correctly recorded in the case management system.
• Provides public case information to parties, attorneys, law enforcement agencies, and other outside agencies.
• Orders, reviews, sorts, and organizes jury summons.
• Prepares alpha list, random list, voir dire sheet, and seating chart for jury trials.
• Organizes case files for microfilming, archiving, and destruction.
• Prepares exhibits and hard copy case files.
• Researches automated, hard copy, and microfiche files for case status data.
• Certifies and prepares court records, tapes, logs, and exhibits for cases on appeal to higher courts.
• Ensures the office, courtrooms, and equipment are operational.
• Ensures judicial calendars and schedules are maintained.
• Serves as a court monitor.
• Under general supervision will perform clerical and technical duties involved in case processing, file maintenance, jury management and the conduct of the clerical business of the court.
• Manages jury trial calendar request for judges to schedule upcoming jury trials.
• Advising internal staff of the jury procedures/ when jurors are reporting/ updates on specific trials
• May serve as a courtroom clerk, produce Instant J&Ss, and obtain signatures from the parties/counsel of record, assigned judge, file, and distribute.
• Provide support to other magistrate or district courts within the judicial district.
• The daily routine includes working with prospective jurors. Instructing them on how to complete their information online and/or providing appropriate forms when necessary.
• Other duties include answering phone calls, addressing incoming and outgoing correspondence, maintaining office supplies, etc.
• Coordinates program participation with Specialty Programs within the Court.
• Accepts, maintains, and files court exhibits, which may include hazardous and or dangerous items.
• Gathers, delivers, and files recordings, receipts for log and exhibits to provide accurate record keeping procedures.
• Troubleshoots recording equipment, runs updates, and maintains technical logs.
• Responsible for retention of case material and marks for identification logs, files, and safeguards evidence as a public, sequestered or sealed exhibit.
• Acts as a liaison between court personnel, litigants, or attorney to advance court proceedings.
• Other duties as assigned.
  
  

Competencies/Qualifications

The successful applicant should demonstrate knowledge of legal terminology and phrases; basic knowledge of jury service; filing methods; case processing; knowledge of Specialty Court Programs; research methodology; project management techniques; court fee accounting practices; court monitoring procedures; Court Clerk’s Procedures Manual and Code of Ethics; court’s and States Language Access Policies, access to the Certified Language International Interpreting Line; and general organizational structure of the judiciary.

WORK ENVIRONMENT AND PHYSICAL DEMANDS

The following functions are representative, but not all-inclusive of the work environment and physical demands an employee may expect to encounter in performing tasks assigned to this job. Work is performed in an office or court setting. A valid driver's license and travel may be required. The assigned work schedule may include overtime. The employee must regularly interact positively with co-workers, clients, the public, judges, and justices.

• This job description is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions performed
  
  

Judicial Specialist Sr.

GENERAL STATEMENT OF DUTIES

Acting under general direction utilizes advanced expertise to prepare and process court documents, perform judicial procedures, and work with the court case management system.

Examples Of Job Duties

• The Judicial Specialist Senior is responsible for ensuring court rules and procedures are followed and case management is conducted in a prompt manner.
• Provides customer service information to a high volume of pro se litigants by providing general procedural information without giving legal advice.
• Assesses, receipts, records, and reconciles monies, prepare bank deposits, and ensures proper cash handling procedures are followed.
• Researches records and complies with public record requests.
• Processes, maintains, and distributes documents, files, and case materials.
• Uses electronic filing to upload and process court issued documents.
• Maintains cash till and ensures court fees are accurately assessed, paid, receipted, and correctly recorded in the case management system.
• Provides public case information to parties, attorneys, law enforcement agencies, and other outside agencies.
• Assists with overseeing jury administration; reviews, sorts, and organizes jury summons.
• Prepares alpha list, random list, voir dire sheet, and seating chart for jury trials.
• Uses the case management system to (1) open cases – determine case type/cause of action and assess and receipt filing fee if required; (2) docket cases – review documents and determine appropriate event codes, enter data, scan documents, and link related scanned images; and (3) close cases – determine and enter closing events, disposition type, and judgment details.
• Certifies and prepares court records, tapes, logs, and exhibits for cases on appeal to higher courts.
• Sets hearings and trials and orders bench warrants or cancellations.
• Maintains appropriate inventory of drug testing and office supplies.
• Reconciles billing and invoices from contracted vendors provided for specialty court programs.
• Prepares, proofreads, edits and mails out documents such as notices and final orders.
• Processes petitions for Trial Court Extensions of time to proceed to trial.
• Compiles and maintains court statistical reports and documents.
• Processes and expedites orders of protection.
• Accurately disburses bond payments.
• Prepares and maintains bond reports.
• Ensures the office courtrooms, and their equipment are operational.
• Executes on case hearings, which may include: orders to show cause, bench warrants, recusals, excusals, pleadings, and rule extensions.
• Serves as a Court Monitor.
• May serve as a courtroom clerk, produce Instant J&Ss, and obtain signatures from the parties/counsel of record, assigned judge, file, and distribute.
• Provide support to other magistrate or district courts within the judicial district.
• Participates in short/long term planning.
• Schedules jurors and creates jury panels/pools.
• Maintains and updates jury calendars and manages call-ins or robocall system.
• Plan, lead, assigns, mentor, and train employees.
• May be assigned and review the work of two (2) or more judicial branch court clerk staff.
• Serves as a liaison with other court staff, state agencies, and the public.
• May be assigned supervisory duties under the mentorship of a supervisor or manager.
• Other duties as assigned.
  
  

Competencies/Qualifications

The successful applicant should demonstrate extensive knowledge in case processing in all types of cases; auditing case files; running reports; cash handling procedures; legal terminology and phrases; filing methods; case processing; knowledge of Specialty Court Programs, Appellate, Civil and Criminal Procedures for appropriate court jurisdiction; research methodology; project; court fee accounting practices and principles; court monitoring procedures and equipment; local court rules; court records maintenance, retention and destruction; municipal, local, state, and federal governmental agencies; Court Clerk’s Procedures Manual and Code of Ethics; court’s and States Language Access Policies, access to the Certified Language International Interpreting Line; and procurement procedures.

WORK ENVIRONMENT AND PHYSICAL DEMANDS

The following functions are representative, but not all-inclusive of the work environment and physical demands an employee may expect to encounter in performing tasks assigned to this job. Work is performed in an office or court setting. A valid driver's license and travel may be required. The assigned work schedule may include nights, weekends, holidays, and overtime. The employee must regularly interact positively with co-workers, clients, the public, judges, and justices.

Benefits

• Medical/Dental/Vision/Rx, Short, and Long Term Disability Insurance Programs, employee assistance program (EAP) [http://www.mybenefitsnm.com/]
• State paid life insurance, supplemental and dependent life insurance
• Optional flexible spending accounts for medical, day-care, and travel expenses
• Paid time off, up to eight (8) weeks
• Paid time off and retirement buyback
• Eleven (11) paid holidays
• Up to 12 weeks of paid parental leave
• Deferred Compensation 457(b) plan
• Lifetime Defined Benefits Retirement Plan [http://www.nmpera.org/]
• Flexible work schedules and alternative work locations*
• Free health care, Rx, and lab work at the facility (Stay Well Health Center) in Santa Fe, NM
• Bilingual compensation*
• Training and career development opportunities
• Higher education opportunities, educational leave, and tuition reimbursement
• May qualify for the Public Service Loan Forgiveness Program (PSLF)
• May receive overtime holiday or shift differential pay*
• May receive physical fitness leave*
• What are your benefits worth? Click here to find out
  
  

*These benefits vary by job classification or need*

QUALIFICATIONS

• Judicial Specialist 1: Education: A high school diploma or GED.
• Education Substitution: None.
• Experience: One (1) year of experience in a general secretarial or a directly related field.
• Experience Substitution: Additional post-secondary education in a related field may substitute for up to one (1) year of experience. Thirty (30) semester hours equals one (1) year of experience.
• Judicial Specialist 2: Education: A high school diploma or GED.
• Education Substitution: None.
• Experience: Two (2) years of experience in court case processing, a legal secretarial or related field such as advanced customer service, data processing, and/or banking/financial experience.
• Experience Substitution: Additional post-secondary education in a related field may substitute for up to one (1) year of experience. Thirty (30) semester hours equals one (1) year of experience.
• Certification: May be requested to complete the NM Court Monitor Certification Examination.
• Judicial Specialist Sr. : Education: A high school diploma or GED.
• Education Substitution: None.
• Experience: Four (4) years of experience in court case processing, a legal secretarial or related field such as advanced customer service, data processing, and/or banking/financial experience, of which three (3) years must have been in court case processing experience.
• Experience Substitution: Additional post-secondary education in a related field may substitute for up to one (1) year of experience. Thirty (30) semester hours equals one (1) year of experience.
• Typing Certification: A typing certification with a typing proficiency score of at least 35 net words per minute from the NM Department of Workforce Solutions (www.dws.state.nm.us) may be required. The NM Workforce Connection must have been
• Certification: May be requested to complete the NM Court Monitor Certification Examination. May be required to obtain and maintain certification for the National Crime Information Center (NCIC) database.
  
  

TO APPLY: Submit a New Mexico Judicial Branch Application for Employment, or a Resume and a Resume Supplemental form, and proof of education to:

Application Forms:

Microsoft Word Format

Adobe PDF Format

Resume Supplemental Forms:

Microsoft Word Format

Adobe PDF Format Court of Appeals Attn: Stacey Ofstehage 237 Don Gaspar Santa Fe, New Mexico 87501 Email: coaspo@nmcourts.gov Phone: 505-827-4928

PROOF OF EDUCATION IS REQUIRED.

EQUAL OPPORTUNITY EMPLOYER