What are the responsibilities and job description for the Staff Accountant position at NEW LIFE CENTER?
This role is for someone who wants their work to matter. At New Life Center, you will be part of a team committed to helping individuals and families at their most vulnerable find stability, recover, and begin again. The work is meaningful and the expectations are high. If you take pride in doing things well, enjoy solving problems, and are motivated by improving systems so they better support both staff and the people we serve, you will find this role rewarding.
JOB SUMMARY:
The Staff Accountant is responsible for maintaining and supporting operational accounting functions (Accounts Payable, Accounts Receivable, Payroll), general ledger entries, reconciliation, financial grant tracking, reporting, and audit preparation at the direction of the Chief Financial & Operational Officer (CFOO).
The Staff Accountant will maintain confidentiality of information and uphold New Life Center’s mission, vision, and core values of compassion, resilience, equity, and community.
ROLES AND RESPONSIBILITIES:
SUPERVISION
None.
ESSENTIAL FUNCTIONS
General Accounting
1. Maintain and report primary fiscal accounting of all agency accounting records for review by CFOO).
2. Prepare and maintain all accounting journals and update general ledger as appropriate.
3. Prepare all monthly bank reconciliations and submit for review by CFOO.
Accounts Payable and Receivable
1. Review and approve Accounts Payable invoices and ensure accurate coding and timely payment.
2. Manage recurring accounts payables.
3. Review and approve accounts receivable/pledges receivable to ensure accuracy and timeliness.
4. Prepare monthly grant reimbursement and service contract billings in accordance with state and federal requirements.
5. Review receipts from agency’s fundraising activities including, but not limited to, events, donations and grants.
6. Review and process bank deposits.
7. Prepare periodic inventory control reports.
Grants and Contracts
1. Prepare financial reports for service contractors and funding sources for review by CFOO.
2. Prepare monthly claims for all service contracts for review by CFOO; submit some.
3. Ensure financial compliance with rules and regulations related to contracts and funding sources.
4. Lead monthly reviews of all government and restricted grant balances with CFOO and program leadership staff.
5. Prepare applicable data and work with agency representatives during audits as necessary.
Payroll
1. Review and reconcile payroll general ledger accounts and reporting.
2. Review payroll related transactions with benefit vendors (410k, health insurance, etc.)
3. Assist CFOO to manage judgments, garnishments, and employee payroll deductions.
4. Maintain payroll records and database.
5. Support time and effort reporting and coordinate bi-weekly submission of grant-funded employee time and effort reports.
Credit Cards
1. Review credit card expense documentation for accuracy and compliance with organizational finance policies.
Reporting and Audit
1. Maintain internal controls in compliance with agency policies and procedures, federal and state regulations, and Generally Accepted Accounting Principles.
2. Prepare periodic and ad hoc financial reports for board of directors, agency management and federal, state, and private funding sources.
3. Manage preparation for monitoring visits from government grantors and agencies, as well as external independent audit firm.
Agency Management
1. Participate as an active team member of the Administration Department Team including attending department meetings, Board meetings, and other relevant meetings as assigned.
2. Report all emergencies, concerns, and organizational needs to the CFOO.
3. Actively contribute to, and uphold the practices of, New Life Center’s trauma informed environment.
4. Interact professionally with guests, volunteers, other service providers and community representatives.
5. Share in the responsibility for cleanliness and appearance of the entire campus.
Other
- Help build a culture of cooperation and collaboration among New Life Center staff, interns, and volunteers.
2. Support and adhere to all policies regarding participant and program confidentiality.
3. Actively contribute to New Life Center’s trauma informed philosophy.
4. Keep current on issues of domestic violence, sexual assault, and human trafficking including seeking out appropriate training opportunities.
5. Participate in scheduled agency-wide meetings and events as assigned.
6. Perform other duties as needed.
COMPETENCIES
1. Demonstrated ability to remain calm in crisis situations, work independently and cooperatively, recognize personal limitations, and relate positively and with empathy to all persons regardless of age, race, creed, gender identity, or sexual orientation.
2. Maintain professional conduct consistent with ethical professional practice and the policies and procedures of the agency.
3. Maintain a professional demeanor and positive working relationships with internal and external team members, stakeholders, and community and business partners.
4. Strong interpersonal, oral, and written communications skills.
5. A team player who is willing to accept and promote organizational goals and function with minimal supervision.
6. Regular and consistent attendance.
7. Strong attention to detail and ability to follow through with tasks.
8. Effective time management and ability to prioritize and reprioritize tasks in a fast-moving environment.
9. Highly proficient with computers and software including Microsoft Office and Google Suite, finance and accounting software, finger typing 40 words per minute, and ten key
operation.
QUALIFICATIONS REQUIRED
1. Bachelor’s degree in Accounting, Finance or related field and 5 years’ experience in accounting; other combinations of education and experience will be considered.
2. Valid driver’s license and vehicle insurance.
3. Currently possess, or ability to successfully obtain Level 1 Fingerprint Clearance**
4. Negative TB test required. **
**If necessary, New Life Center will complete these areas of qualification during the onboarding process.
PREFERRED
1. Bachelor’s degree in accounting, nonprofit management, public administration, or a related field or five or more years’ experience in non-profit accounting.
2. One or more years of experience working within a nonprofit victim service, domestic violence, sexual assault, and/or human trafficking agency.
3. Experience with QuickBooks Online, Bill.com, and other financial platforms.
DISCLAIMER
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.