What are the responsibilities and job description for the Office Administrator position at New Level Resources?
Title: Office Administrator - Bookkeeper
Schedule: Monday–Friday, 8:30 a.m. – 5:30 p.m. (occasional overtime as needed)
Location: Camarillo, CA
The Office Administrator - Bookkeeper is a key internal team member responsible for ensuring the smooth day-to-day operations of our office while managing essential accounting functions. This role is ideal for someone who is highly organized, detail-oriented, service-driven, and comfortable balancing administrative and financial responsibilities in a dynamic consulting environment.
What You’ll Do:
- Record, classify, and summarize financial transactions
- Manage accounts payable and receivable, including invoice processing and payment tracking
- Maintain and update the general ledger in QuickBooks (Online or Desktop)
- Reconcile monthly credit card statements and support account audits
- Conduct weekly bank deposits and track pass-through expenses
- Manage shared accounting inbox and respond to financial inquiries
- Coordinate with external bookkeeping/accounting vendors
- Track weekly team billing hours
- Process semi-monthly billing and client invoicing
- Oversee day-to-day office operations (supplies, mail, inventory, scheduling)
- Answer and direct calls using the office phone system
- Front Office - Greet clients and visitors with professionalism and warmth
- Coordinate meetings, travel, and company events
- Perform general clerical duties (copying, scanning, formatting, correspondence)
- Maintain office equipment and vendor relationships
- Support internal communications and company-wide initiatives
- Conduct background checks and reference verifications
- Assist with HR document preparation and formatting
- Provide scheduling and administrative support to HR Advisors
- Maintain strict confidentiality with client and employee information
What You’ll Need to Succeed:
- Minimum 2 years of office administration and accounting experience
- High School Diploma or equivalent required
- Valid CA Driver’s License and proof of insurance (or reliable transportation for local errands and client visits)
- Strong understanding of the full accounting cycle
- Proficiency in QuickBooks Online and Excel
- Strong Microsoft Office skills (Word, Outlook, Excel)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication skills
- Ability to multitask and prioritize in a fast-paced environment
- Professional discretion and high level of confidentiality
- Positive, service-oriented mindset
- Ability to work independently and collaboratively
What New Level Resources Offers You:
- Comprehensive health, dental, and vision coverage
- 401(k) retirement plan
- Generous Paid Time Off
- Paid Sick Leave
- Paid Leave (Jury Duty, Bereavement leave, etc.)
- Opportunity to work with a mission-driven HR consulting firm
- Collaborative, supportive team environment
- Exposure to diverse industries and client operations
- Professional development and growth opportunities
- Meaningful work aligned with people-first values
Compensation: $25-$30 per hour
About New Level Resources:
New Level Resources is an HR management and consulting firm – with a difference. Our professionals cover the full spectrum of HR services. But we go a step beyond by empowering you with strategic, “high-touch” HR services designed to help your organization build a productive and resilient culture. Our goal – to help you reach your full “human capital” potential by guiding you to enhance a culture and workforce for a rapidly changing world.
For more information about the company, please visit our website: https://newlevelresources.com/#about.
Please note: We are not accepting phone inquiries regarding the status of applications. Only qualified candidates will be contacted. Additionally, we are not working with agencies or third-party recruiters at this time. Thank you for your understanding.
New Level Resources provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, New Level Resources complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.
Please note that employment with New Level Resources is strictly on an at-will basis.
Salary : $25 - $30