What are the responsibilities and job description for the Office Administrator position at Beachmont Behavioral Health?
Benefits:
Beachmont is a growing behavioral health organization dedicated to providing high‑quality, ethical, and compassionate in-home behavior intervention services to individuals with disabilities and their families. Our work is fast‑paced, mission‑driven, and collaborative; and our administrative team plays a critical role in keeping services accessible, organized, and responsive.
Position Summary
The Office Administrator supports the daily operations of Beachmont’s clinic and field-based services. This role is hourly, 30-40 hours per week, and is ideal for a detail‑oriented, organized professional who enjoys juggling priorities, communicating with diverse stakeholders, and supporting both clients and clinical staff in a healthcare environment.
Key Responsibilities
The Office Administrator is responsible for, but not limited to, the following duties:
Qualifications
- PTO Accrual
- Potential for Full Time Hours
- Sick Time
- 401(k)
Beachmont is a growing behavioral health organization dedicated to providing high‑quality, ethical, and compassionate in-home behavior intervention services to individuals with disabilities and their families. Our work is fast‑paced, mission‑driven, and collaborative; and our administrative team plays a critical role in keeping services accessible, organized, and responsive.
Position Summary
The Office Administrator supports the daily operations of Beachmont’s clinic and field-based services. This role is hourly, 30-40 hours per week, and is ideal for a detail‑oriented, organized professional who enjoys juggling priorities, communicating with diverse stakeholders, and supporting both clients and clinical staff in a healthcare environment.
Key Responsibilities
The Office Administrator is responsible for, but not limited to, the following duties:
- Conduct timely, professional communication with clients and staff via phone, email, and secure messaging
- Schedule and coordinate clinical appointments across multiple service types
- Manage updates within the practice management system
- Enter, update, and track funding authorizations for services
- Support client onboarding, orientation, and service navigation
- Facilitate client discharges and complete required documentation
- Assist with intake and referral processes, including responding to general inquiries
- Maintain accurate clinician schedules and availability
- Support staff onboarding, including document collection, onboarding checklists, and tracking
- Assist with staff assignments and ongoing schedule adjustments
- Support payroll submission processes
- Track and support credentialing and recredentialing submissions and documentation
- Manage incoming and outgoing correspondence (mail, fax, digital communications)
- Assist with additional administrative duties as needed
- Can self manage, fill in the gaps when needed, and take initiative.
Qualifications
- Bilingual in Spanish
- High school diploma or equivalent required; associate’s or bachelor’s degree preferred
- Prior experience in healthcare, behavioral health, or clinical administration strongly preferred
- Comfort working in practice management or scheduling systems (ReThink experience a plus)
- Strong organizational skills with excellent attention to detail
- Professional, clear, and compassionate communication skills
- Ability to manage confidential information with integrity and discretion
- Ability to prioritize tasks and adapt in a fast‑paced environment
- Proficiency with Microsoft Office and general office technology
- Competitive hourly pay ($20–$22/hour, based on experience)
- Meaningful work supporting clients, families, and clinical teams
- Collaborative and supportive work environment
- Opportunity to grow with a mission‑driven organization
- On-the-job training and support provided
Salary : $20 - $22