Front Desk Receptionist and Office Coordinator

Job Overview

We are seeking a Front Desk Receptionist and Office Coordinator to be the welcoming face and efficient organizer of our office environment. In this vital role, you will serve as the first point of contact for visitors and callers, ensuring a positive experience while managing a variety of administrative tasks. Your proactive approach and excellent communication skills will help maintain smooth daily operations, foster a professional atmosphere, and support our team’s productivity. This paid position offers an exciting opportunity to develop your office management skills in a dynamic setting.

Duties

• Greet visitors warmly and professionally, ensuring they feel welcomed and attended to promptly
• Answer multi-line phone systems with courteous phone etiquette, directing calls efficiently to appropriate staff members
• Manage incoming and outgoing correspondence, including emails, mail, and packages
• Maintain organized filing systems both digitally and physically to ensure quick retrieval of documents
• Assist with scheduling appointments, meetings, and conference room bookings
• Support office management tasks such as inventory control, supply ordering, and maintaining cleanliness
• Provide customer support by addressing inquiries accurately and courteously in person or via phone or email
• Proofread documents for accuracy, clarity, and professionalism before distribution
• Perform clerical duties including data entry, typing reports, and updating client records with high attention to detail
• Coordinate with team members to ensure smooth office operations and timely completion of administrative projects

Requirements

• Proven clerical or administrative experience in an office environment with strong organizational skills
• Excellent computer literacy including proficiency in Microsoft Office (Word, Excel, Outlook) and general computer skills
• Bilingual abilities are highly desirable to serve diverse clients and team members effectively
• Strong phone reception skills with multi-line phone system experience and professional phone etiquette
• Demonstrated customer service skills with the ability to communicate clearly and confidently with clients and visitors
• Exceptional organizational skills with the ability to prioritize tasks efficiently in a fast-paced setting
• Experience in office management or personal assistant roles is a plus
• High school diploma or equivalent required; additional administrative certifications are advantageous
• Ability to type quickly with accuracy (typing speed of at least 40 words per minute) and proofread documents effectively

Job Type: Full-Time

Pay: $24.22 - $29.17 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $24 - $29