Bookkeeper

Position Summary

Assist the Director of Finance with fulfilling responsibilities of the Financial Department by being responsible for business purchasing, Accounts Receivable and Accounts Payable. Our Bookkeeper will work in close collaboration with other members of the Financial Department including DSS Coordinator and Billing/Insurance Coordinator.

Essential Duties and Responsibilities

· Post invoices in QuickBooks for anticipated payment from funding sources on a monthly basis.

· Deposit checks received via electronic check deposits

· Apply checks and EFT payments received to appropriate invoices in QuickBooks

· Post bills received into QuickBooks

· Assure bills are marked with appropriate signatures of approval before payment is made

· Assure appropriate use of Purchase Orders and Check Requests

· Investigate and resolve questions about vendor bills/disputes

· Mail out checks to vendors

· Compile all Purchase Orders and bills paid via credit card

· Reconcile all documentation to credit cards before payment

· Assure all bills are timely sent to CFO for payment on a weekly basis

· Scan paid bills to appropriate vendor folder

· Assure New Hope Manor is not charged sales taxes

· Assure all client transactions are recorded to client account on a monthly basis

· Assure clients without funds are not charging to accounts

· Update client balance spreadsheet as needed

· Client financial discharge form completed timely

· Provide counselors with client statements on a monthly basis

· Provide and review client statements to clients upon request

· Assure appropriate use of Authorization to Deduct form

· Scan all client financial documents to appropriate client folder

· Assure appropriate signature authorizations on purchase orders before purchase

· Deliver all items received to appropriate department and document receipt of items

· Assure purchase requestor retains pink sheet of a purchase order

· Match purchase orders to items delivered

· Maintain various stocks of office supplies and client items

· Assure packing slips, delivery confirmations and proof of purchases are attached to purchase orders and vendor bills

· Monitor and complete returns or credits in a timely manner

Minimum Qualifications (Knowledge, Skills, and Abilities)

· Minimum of 2 years of bookkeeping experience

· Experience with Accounts Receivable and Account Payable

· Computer skills-knowledge including Microsoft and QuickBooks software

Job Type: Full-time

Pay: $24.00 per hour

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Ability to Commute:

• Barryville, NY 12719 (Required)

Ability to Relocate:

• Barryville, NY 12719: Relocate before starting work (Required)

Work Location: In person

Salary : $24