Executive Assistant

Position Summary

The Executive Assistant provides high-level administrative and operational support to the Executive Director and senior leadership team. This position is responsible for managing schedules, coordinating communications, preparing reports and presentations, facilitating document flow, organizing travel arrangements, and supporting organizational governance and administrative functions.

Essential Duties and Responsibilities

Executive Support

• Manage and coordinate the Executive Director's calendar, including scheduling meetings, appointments, and organizational commitments.
• Serve as a liaison between the Executive Director and internal and external stakeholders.
• Coordinate travel arrangements, including transportation, lodging, and itineraries.
• Conduct research and assist in the preparation of reports, correspondence, presentations, and other executive-level materials.
• Facilitate the timely and accurate distribution of documents and communications.
• Maintain confidentiality while handling sensitive organizational information.

Organizational Administration

• Coordinate internal and external meetings, including scheduling, logistics, catering, meeting materials, and speaker coordination.
• Provide support for staff meetings, retreats, celebrations, and organizational events.
• Assist with incoming calls, customer service inquiries, data entry, record management, and general office administration.
• Support Board governance activities, including meeting preparation, materials distribution, and administrative follow-up.
• Support committee operations, including scheduling meetings and recording meeting minutes.
• Assist with the development, maintenance, and implementation of organizational policies and procedures.
• Collaborate with staff across departments to advance organizational priorities and initiatives.
• Perform other administrative and executive support duties as assigned.

Qualifications

• High school diploma and a minimum of five (5) years of relevant administrative experience; or
• Associate degree and a minimum of three (3) years of relevant experience; or
• Bachelor's degree and a minimum of one (1) year of relevant experience; or
• An equivalent combination of education and experience.

Required Knowledge, Skills, and Abilities

• Exceptional organizational and time-management skills.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong interpersonal and customer service skills.
• Ability to exercise discretion and maintain confidentiality.
• Proficiency in Microsoft Office Suite.
• Ability to work independently and collaboratively.
• Professional appearance, demeanor, and judgment.
• Valid New Hampshire driver's license, reliable transportation, and proof of insurance.
• Ability to travel occasionally throughout New Hampshire.

Pay: $20.00 - $22.00 per hour

Expected hours: 40.0 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $20 - $22