Payroll & Human Resource Director

Job Title: Payroll & Human Resources Director

Reports To: Superintendent, Assistant Superintendent, and Chief Financial Officer
Work Calendar: 260 Days 

Work Schedule:  Monday - Friday  7:30am- 4:00pm 

Position Summary

The Payroll & Human Resources Director is responsible for the accurate and timely processing of payroll, administration of employee benefits, and support of human resources functions for both certified and non-certified staff. This position ensures compliance with local, state, and federal regulations while maintaining confidentiality and providing high-quality service to employees.

Essential Duties and Responsibilities

Payroll Administration

• Process bi-weekly payroll, including preparation, balancing, and submission of ACH and direct deposit files.
• Maintain payroll records, employee data, and monthly personnel reports for all staff.
• Reconcile payroll transactions and post to appropriate budget accounts.
• Prepare and submit payroll tax reports and payments (federal, state, local, and Social Security).
• Manage employee deductions, garnishments, and benefit withholdings.
• Complete and submit INPRS reports (TRF and PERF) following each payroll.
• Process substitute employee payroll through WillSub.
• Maintain leave balances and assist with contract year-end leave allocation.
• Respond to employee inquiries regarding payroll and Doculivery.
• Prepare employment verification forms.

Human Resources – Certified Staff

• Maintain teacher licensure and “highly qualified” documentation in compliance with state requirements.
• Manage certified staff personnel files and employment records.
• Assist certified staff with licensure and renewal processes.
• Track and verify years of experience.
• Maintain evaluation records and assist with reporting.
• Assist with teacher contract preparation and staffing reports.

Human Resources – Non-Certified Staff.

• Maintain job descriptions, pay scales, and benefits information.
• Assist with benefits administration, including open enrollment and Section 125 plans.
• Support salary schedule development and compensation reviews.
• Maintain compliance systems (SafeSchools training, required reporting).
• Maintain and update employee handbooks.

Compliance & Reporting

• Assist with required federal, state, and local reporting.
• Maintain OSHA reporting and IDOE School Staff Injury reporting.
• Track and manage FMLA documentation.

Employee Relations & Support

• Support new employee onboarding and orientation.
• Provide training and support during back-to-school meetings.
• Respond to employee questions regarding HR, payroll, and benefits.

General Responsibilities

• Perform other duties as assigned by the CFO, Assistant Superintendent, or Superintendent.

Qualifications

Education and Experience

• Associate’s degree in Human Resources, Business Administration, Accounting, or related field required; Bachelor’s degree preferred.
• Minimum of 2–3 years of experience in payroll, human resources, or a related field.
• Experience in a school corporation or public sector environment is preferred.

Knowledge, Skills, and Abilities

• Knowledge of payroll processes, tax regulations, and employee benefits administration.
• Understanding of HR laws and regulations, including FMLA, FLSA, and employment compliance.
• Ability to maintain strict confidentiality and handle sensitive information.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and meet deadlines.
• Effective communication and interpersonal skills.
• Proficiency in  payroll systems, and Microsoft Office applications.
• Ability to analyze data and prepare accurate reports.

Salary:

Compensation will be based on the applicant’s degree, qualifications, and verified years of  experience, in accordance with corporation guidelines.

Benefits: 

The corporation offers a comprehensive benefits package, including medical, dental, vision, retirement (INPRS/TRF or PERF), paid leave, and other voluntary benefit options, in accordance with corporation policies.