Administrative Assistant & Enrollment Support Specialist

EMPLOYMENT OPPORTUNITY – ADMINISTRATIVE ASSISTANT AND ENROLLMENT SUPPORT SPECIALIST

About New Beginnings Family Academy 

Opened in September 2002 offering grades K-3, New Beginnings Family Academy (“NBFA”) offers active and engaging learning experiences from Pre-K through 6th grade. NBFA is a tuition-free, public charter school proudly distinguished by: 

• Social, emotional and academic learning steeped in child development best practices 
• An emotionally responsive model that weaves trauma-informed practice into every classroom 
• Parental involvement, in and outside of the classroom 

NBFA is located at 184 Garden Street, Bridgeport, CT. NBFA is an equal opportunity employer that values a diverse workplace. NBFA respects, values, and celebrates the unique attributes of all stakeholders: employees, students, families, and members of its’ Board of Directors.

Mission-Driven Culture:

NBFA employees thrive in a collaborative environment of thoughtful self-reflective professionals on a mission to change the life outcomes of Bridgeport youth by narrowing the nefarious achievement gap. Our mission is to provide students a meaningful, high-quality education through experience-based learning to develop essential social, emotional, and critical-thinking skills to give all children the foundation to achieve their potential.

Summary:

The Administrative Assistant and Enrollment Support Specialist must be committed to and advocate for NBFA’s mission to provide students a meaningful, high-quality education through experience-based learning that helps develop essential social, emotional and critical-thinking skills. The Assistant is responsible for various support functions critical to the ongoing efficient operations of New Beginnings Family Academy.

Principal Accountabilities:

Front Office Support

· Greet and assist students, families, staff, visitors, and community members in a positive, professional, and welcoming manner.

· Provide general office management, clerical, and administrative support to ensure the efficient daily operation of the school office.

· Manage incoming and outgoing mail, correspondence, forms, notices, and other school-related communications.

· Support schoolwide projects, programs, and events, including but not limited to Back-to-School Night, Picture Day, Multicultural Night, family engagement events, and other school activities.

· Maintain accurate and confidential student records and files in accordance with school policies and applicable privacy requirements.

· Support daily arrival and dismissal procedures, including processing tardies, early dismissals, visitor sign-ins, and related office documentation.

· Communicate effectively with families, staff, and school leadership regarding front office procedures, student attendance, and general school operations.

Scheduling and Administrative Support

· Assist with coordinating meeting logistics on behalf of the instructional leaders, including preparing agendas, securing meeting spaces, sending calendar invitations, and organizing related materials.

· Provide administrative and clerical support to instructional leaders, including preparing documents, maintaining records, organizing files, and supporting follow-up on assigned tasks.

· Assist with communication between instructional leaders, staff, families, and other stakeholders to support the efficient daily operation of the school.

· Support instructional leaders with schoolwide planning, scheduling, meeting preparation and other administrative needs as assigned.

· Handle confidential information with professionalism, accuracy, and discretion.

Power School

· Enter and maintain accurate staff information in PowerSchool, including new staff profiles and related school-based assignments.

· Input and update student enrollment information in PowerSchool, ensuring that all student records are accurate, complete, and current.

· Assign students to appropriate classes, homerooms, grade levels, and schedules in collaboration with school leadership and designated staff.

· Process student withdrawals in PowerSchool in a timely and accurate manner, including removing students from active rosters and updating records as needed.

· Maintain the confidentiality and accuracy of all student and staff information entered into PowerSchool.

· Support school leadership and office staff with PowerSchool-related data entry, updates, reports, and record maintenance as needed.

Materials and Purchasing

· Maintain, update, copy, organize, and distribute key school documents and materials, including the staff contact list, Staff Handbook, Student Handbook, forms, packets, and other operational resources.

· Support purchasing-related tasks as assigned, including organizing supply requests, preparing materials for review, tracking distribution, and maintaining accurate records.

· Collaborate with school leadership and office staff to ensure materials, supplies, and documents are prepared and distributed in a timely, organized, and professional manner.

Home/School Communication

· Schedule, record, and distribute schoolwide robocalls and family communications in both English and Spanish to ensure families receive timely and accessible information.

· Translate school mailings, notices, forms, and other written communications into Spanish to support clear communication with Spanish-speaking families.

· Provide Spanish translation support during meetings, family conferences, enrollment conversations, and other school-related interactions as needed.

· Collaborate with school leadership, office staff, and families to promote effective, respectful, and culturally responsive communication across the school community.

Enrollment

· Serve as an active member of the enrollment committee and play a key role in managing the student enrollment process, including family communication, document collection, data entry, follow-up, and coordination with the Enrollment Coordinator and school leadership.

· Assist with maintaining accurate and up-to-date enrollment records to ensure a smooth onboarding process for new students and families.

· Regularly update and maintain the student withdrawal list to ensure accurate tracking of student movement and enrollment status.

· Schedule withdrawal meetings with families and appropriate school staff, ensuring that all required documentation and next steps are completed in a timely manner.

· Request, collect, organize, and manage new student records from families, previous schools, and other authorized sources.

· Respond to student record requests from other schools in a timely, professional, and confidential manner.

· Maintain the confidentiality of all student enrollment, withdrawal, and record information in accordance with school policies and applicable privacy requirements.

Certification, Knowledge and Skills:

• Possess an associate or bachelor's degree
• Have three to five years’ school administrative experience
• Be an excellent listener and quick thinker
• Have strong communication skills, both oral and written (Bilingual required)
• Possess a keen eye for details, the ability to multi-task and a can-do attitude
• Thrive in a fast-paced environment and work well collaboratively or independently
• Be a trustworthy individual who can maintain student/family confidentiality
• Be proficient in Microsoft Office suite and PowerSchool

Benefits:

• Friendly work environment
• Health coverage includes medical and dental (generous portion of premium paid by NBFA)
• Life, AD & D, Long-Term and Short-Term Disability Insurance
• NBFA offers a 403(b) Retirement Plan
• Professional Development Opportunities
• Ten (10) paid holidays
• Vacation / Sick Leave / Personal Time

Schedule:

Monday – Friday

7:15am – 3:15pm

Classification:

Non-certified, full-time, exempt

Reports to: Principal and CAOs

Job Type: Full-time

Benefits:

• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Professional development assistance
• Retirement plan

Language:

• Spanish and English (Required)

Ability to Commute:

• Bridgeport, CT 06605 (Required)

Ability to Relocate:

• Bridgeport, CT 06605: Relocate before starting work (Required)

Work Location: In person