Event Coordinator

Title: Meeting & Event Coordinator

Location: 701 W. Main Street, Suite 700, Durham, North Carolina, United States of America, 27701

Compensation: $22 - $25 an hour on W2

Duration: 12 months

Overview

We’re looking for a detail-oriented Meeting & Event Coordinator to plan and execute internal meetings, events, and programs from start to finish. This role partners closely with internal teams and vendors to deliver high-quality experiences that support business goals and enhance employee engagement.

This is an on-site role with hands-on involvement in event setup, execution, and follow-up.

Key Responsibilities:

• Plan, coordinate, and execute meetings, events, and team activities
• Partner with stakeholders to understand goals and recommend themes, catering, setup, and décor
• Manage all event logistics including catering, AV, space setup, and coordination with IT/facilities
• Directly responsible for event setup, teardown, and on-site execution
• Manage vendor relationships, contracts, and performance
• Track budgets, expenses, and identify cost-saving opportunities
• Order and maintain food, snacks, and event supplies
• Create event timelines, diagrams, and post-event follow-ups
• Support employee engagement through seasonal events, pop-ups, and special programs

Qualifications:

• 2–4 years of experience in event coordination, hospitality, or similar role
• Strong organizational, multitasking, and problem-solving skills
• Excellent communication and stakeholder management abilities
• Experience managing vendors, budgets, and multiple events simultaneously
• Proficiency in Microsoft Office
• Strong attention to detail with an eye for quality, food, and aesthetics
• Ability to work independently in a fast-paced environment
• Comfortable being on-site, including standing, walking, and lifting up to 25 lbs

What We’re Looking For:

• A proactive, detail-driven team player
• Someone who thrives in a fast-paced, hands-on environment
• A passion for creating engaging, high-quality experiences