Event Sales Coordinator

Event Sales Coordinator

Hope Valley Country Club | Durham, NC
Managed by Bobby Jones Links

About Bobby Jones Links

Established in 2000 and headquartered in Atlanta, Georgia, Bobby Jones Links is a nationally recognized club management and development company serving private, resort, daily fee, and public golf and lifestyle clubs. At the core of our mission is a genuine commitment to people—members, guests, and employees alike. For more than two decades, we have cultivated a company culture rooted in service, camaraderie, and exceptional experiences.

About Hope Valley Country Club

Founded in 1926, Hope Valley Country Club is one of North Carolina’s most distinguished private clubs. The club features a classic Donald Ross–designed golf course, a premier tennis facility, a resort-style pool complex, and an inviting clubhouse offering top-tier dining, recreation, and social programming. Ideally located in the heart of Durham, Hope Valley delivers a vibrant and engaging lifestyle for its members.

Position Summary

The Event Sales Coordinator plays a vital role in creating meaningful, memorable experiences that strengthen member engagement and foster a welcoming club culture. This position serves as a connector between members, committees, and departments, ensuring seamless event execution, strong communication, and elevated food-and-beverage experiences that support member satisfaction and retention.

Key Responsibilities

Member Engagement & Experience

• Create a welcoming, inclusive atmosphere for members and guests across all club facilities
• Organize and support in-house member events including mixers, tournaments, dining events, and social functions
• Manage and respond to member feedback to continuously improve the club and dining experience
• Support member retention through personalized engagement and thoughtful service

Event Planning & Execution

• Plan, coordinate, and execute member events that reflect member interests and build community
• Be present at events to welcome guests, manage logistics, and serve as a club ambassador
• Collaborate with internal departments to ensure smooth, professional event execution

Food & Beverage Collaboration

• Partner with the Food & Beverage team on event menus, dining promotions, and special functions
• Assist with menu concepts that align with seasonal offerings, member preferences, and club standards
• Gather and communicate feedback on menus, pricing, and dining experiences
• Support tastings, menu presentations, and approvals as needed

Communication & Liaison

• Serve as a primary point of contact for member inquiries related to events and dining experiences
• Act as liaison for the Experience Committee, supporting collaboration and communication
• Relay member insights and feedback to leadership and department heads

Marketing & Digital Support

• Assist with membership and dining promotions through the club website, app, and newsletters
• Support clear, engaging digital communications with a news-style writing approach
• Help create, organize, and schedule social media content to promote events and enhance community engagement

Ideal Candidate Profile

• Passion for hospitality, events, and member experience
• Strong organizational skills with attention to detail
• Excellent interpersonal and communication abilities
• Collaborative mindset with the ability to work across departments
• Creative interest in food, beverage, and social programming
• Comfortable engaging directly with members and representing the club at events

This role is ideal for a service‑driven professional who thrives in a relationship‑based environment and enjoys bringing people together through exceptional experiences.

Requirements

• Bachelor’s degree in Hospitality Management, Event Management, Marketing, Communications, or a related field preferred
• Minimum of 1–3 years of experience in event coordination, hospitality, private club, hotel, resort, or food-and-beverage environments
• Strong interpersonal skills with a natural ability to build relationships and engage with members and guests
• Excellent organizational skills with the ability to manage multiple events and priorities simultaneously
• Clear, professional written and verbal communication skills
• Working knowledge of event planning logistics, timelines, and budgeting principles
• Experience collaborating with Food & Beverage teams on menus, tastings, and special events preferred
• Basic marketing or communications experience, including newsletters, websites, apps, or social media platforms, is a plus
• Proficiency in Microsoft Office and comfort learning club management and communication systems
• Ability to work a flexible schedule, including evenings, weekends, and holidays as required by event programming
• Professional appearance and demeanor appropriate for a private club environment
• Ability to stand, walk, and be active for extended periods during events

• Strong leadership and people management skills.
• Proficiency in Excel, Word, and club point of sales systems.
• Understanding of Club financials.
• Significant experience in the food and beverage industry.
• Understands the financial connection between customer service, food quality, portion control, cost of sales, and payroll dollars, as they relate to the net income of the restaurant. 
• Strong beverage and wine background.
• Bachelors degree in Hospitality preferred

PHYSICAL DEMANDS & WORK ENVIORNMENT REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to:

• Walk, sit, stand for long periods of time, bend, use hands to finger, handle, or feel; and talk or hear, stoop, kneel, crouch, close vision, distance vision, peripheral vision depth perception and ability to adjust focus.
• Lift up to 25 lbs. regularly; up to 50 lbs. occasionally and to lift overhead and push/pull, move lighter objects.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. 

• Indoor conditions that may be warm.
• Work near: grill and fryer.
• Noise level in the work environment is frequently loud.