Space Planner/Relocation Specialist

Job Title: Space Planner/Moves Manager

Location: Santa Clara, CA 95051

Pay Rate: $42-47 per hour on w2

Duration: 4 months with possible extension or conversion

Hours: 9am-5pm | This role may involve extended hours, including weekend work, to meet critical deadlines or support operational needs.

About the Role

As a Moves Manager, you will oversee a team responsible for ensuring that all, move and change activity services are delivered efficiently and effectively on behalf of clients. Weekends and after-hours may be required as large moves take place on weekends and after hours. This job is part of the Moves, Additions and Changes function.

Resource's typical working day | What You'll Do

Move & Relocation Project Management

• Oversee moves and move projects, schedules, and budgets for all relocation projects. Provide regular reports on progress and escalate issues as required. Achieve or exceed target standards for agreed KPIs.
• Lead large move project RFQs/estimates and scheduling of work. This includes small, medium, and large moves where outside resources are needed.
• Lead clean-up efforts and schedule cleaning before and after moves and reconfigures.
• Audit the relocation and reconfiguration work out-of-hours to ensure the smooth running of moves for occupation by the client.
• Respond to customer requests for relocations and changes at short notice, maximize space occupancy, and utilization of buildings.
• Lead moves related communications including and not limited to email.

Be the POC for Moves.

Communication & Coordination

• Liaise closely with internal and external teams to ensure effective communication is maintained between all parties involved in moves and changes.
• Attend planning meetings, coordinate and schedule work internally and outside vendors.
• Direct company processes, inclusive of client meetings, finances, health and safety, and programming of support contractor activities.

Procurement & Vendor Management

• Submit Purchase Requests and obtain Purchase Order as needed.
• Track POs and vendor invoicing.

Inventory & Furniture Management

• Partner with Warehouse Team to maintain furniture inventory.
• Audit and take ownership of inventory accuracy.
• Be the POC for the onsite furniture inventory.

Provide Back-up for Client MAC Coordinator

• Support and back-up for MAC scheduling, work and daily moves.
• Print and install name tags as part of back-up support for move team.
• Support and back-up for coordinating and managing the team's daily activities. Establish work schedules, assign tasks, and cross-train staff. Set and track staff and department deadlines. Mentor and coach as needed.

Documentation, Compliance & Auditing

• Ensure all documents, drawings, and standards are subject to regulatory scrutiny.
• Audit workstations on a regular basis: including people locations, flex desk set up and overall furniture use and repair.
• Identify, troubleshoot, and resolve day-to-day and moderately complex issues which may or may not be evident in existing systems and processes.

Must-Have

• Experience in the areas of staffing, selection, training, development, coaching, mentoring, measuring, appraising, and rewarding performance and retention preferred.
• Ability to guide the exchange of sensitive, complicated, and difficult information, convey performance expectations and handle problems.
• Leadership skills to motivate team impact on quality, efficiency, and effectiveness of the job discipline and department.
• Extensive organizational skills with a strong inquisitive mindset.
• Advanced math skills. Ability to calculate difficult figures such as percentages, fractions, and other financial-related calculations.

Years of Experience: 3-5 years of relevant experience. In lieu of a degree, a combination of experience and education will be considered.

Education: Bachelor's Degree

Software Skills:

• Candidate must be proficient with Microsoft Office
• In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Basic Computer functions
• SAP and CAD design software is a plus

Interview Process

1 virtual and/or 1 onsite interview initial

1-2 for final interview with client