Contract Administrator

Position: Contract Administrator I

Location: Calgary AB / Houston, TX

Duration : 12 months

Description

• This role supports team by completing routine, standardized tasks and maintaining accurate records, while developing foundational knowledge of supply chain contracting processes and systems.
• Provides administrative and operational support to the SCM Contracts Center team.
• Drafting of complex agreements.
• Drafting of amendments.

Specific Accountabilities

• Prepare, format, and assemble agreements including Service Agreements, Form Construction Agreements, Engineering Service Agreements, and Consulting Service Agreements based on client’s Authorized Contract Templates.
• Support document routing for internal reviews, approvals, and execution.
• Assist with Contracts Center Request (CCR) intake, including logging requests, checking submissions for completeness, and reporting on metrics/KPIs
• File executed contracts and supporting documents in accordance with records retention and naming standards.
• Respond to routine inquiries regarding CCR status, documentation requirements, and process steps, escalating complex questions to the Specialist

Scope/Dimension

• Operates under close guidance and supervision from SCM Contracts Center Specialists or leadership.
• Work is procedural and task-focused, following defined processes and templates.
• Limited decision-making authority; issues, exceptions, and risks are escalated.
• Accuracy and timeliness directly support contract execution and audit readiness.

Contacts/Working Relationship

Internal:

• SCM Contracts Center Specialists – daily task coordination and guidance.
• SCM Personnel – administrative coordination related to hand-offs and documentation.
• Business Stakeholders – limited interaction related to request status or missing information.

External:

Minimal external contact; may assist with administrative document exchange under direction.

Knowledge, Skills and Abilities

Required:

• Post-secondary diploma or coursework in Business Administration, Supply Chain, or a related field, or equivalent administrative experience.
• 0–3 years of administrative, coordination, or office support experience.
• Strong attention to detail and ability to follow standardized processes.
• Basic proficiency in Microsoft Office (Word, Excel, Outlook); willingness to learn enterprise systems such as SharePoint and Oracle Cloud.
• Good written and verbal communication skills.
• Ability to manage routine tasks, deadlines, and instructions in a structured environment.
• Professionalism and discretion when handling confidential information

Preferred:

• Previous exposure to procurement, contracts, legal, or supply chain environments.
• Experience with document management or tracking systems.
• Interest in developing a career in supply chain or contract administration