Payroll Administrator

Position Summary

We are seeking a highly motivated Payroll Administrator specializing in US Payroll Tax to support federal and multi-state tax compliance, reporting, and planning activities. This role is responsible for managing payroll tax filings, reconciliations, audits, and year-end processes using systems such as SAP, ADP GlobalView, and UKG Pro.

The position also partners closely with Payroll, HR, and external vendors to ensure accurate tax handling, regulatory compliance, and timely implementation of legislative updates. Additionally, this role may support broader HR service delivery initiatives including reporting, compliance, and employee transaction services.

Key Responsibilities

Payroll Tax Compliance & Reporting

• Manage payroll tax reconciliations, reporting, and approvals of payroll runs, including funding for tax remittances
• Balance, reconcile, and approve filings including 941, 940, W-2, W-2c, 499W2, 499W2c, and amended returns
• Prepare weekly cash flow reports to support payroll and tax funding
• Maintain payroll tax data and generate reports as needed

System & Process Management

• Manage Power of Attorney (POA) forms and tax authority setups across SAP, ADP GlobalView, and agencies
• Monitor and reconcile local tax setups to ensure correct jurisdiction codes
• Support wage type setup and validation for proper income and tax reporting
• Conduct user acceptance testing (UAT) for payroll tax system updates and changes

Regulatory Compliance & Audits

• Manage quarterly payroll tax processes, including filings and corrections for the US and Puerto Rico
• Support and manage payroll tax audits, including documentation, reporting, and remediation of findings
• Stay current on federal and multi-state payroll tax regulations and ensure timely system updates

Tax Planning & Special Projects

• Provide payroll tax expertise for new legislation implementation and compliance
• Support mergers, acquisitions, and divestitures from a payroll tax perspective
• Manage complex tax scenarios such as expatriate and relocation tax processes
• Identify and resolve retroactive tax issues and ensure proper adjustments

Collaboration & Communication

• Partner with Payroll leadership, HR Service Center, and external vendors to ensure accurate payroll tax operations
• Provide year-end tax communications to employees (e.g., federal withholding and FICA updates)
• Support payroll audits, validations, and compliance initiatives with leadership

Qualifications

Education

• Bachelor's degree in Human Resources, Business Administration, or related field
• CPA and/or advanced degree preferred

Experience

• 3–5 years of payroll administration experience preferred
• 3–5 years of payroll tax and/or financial reporting experience preferred
• Experience with financial reporting requirements; SEC experience is a plus

Skills & Competencies

• Strong knowledge of payroll tax regulations and compliance requirements
• Experience with end-to-end payroll processes and GL reconciliation
• Proficiency working with payroll and HRIS systems
• High attention to detail and ability to handle confidential information
• Strong analytical, problem-solving, and organizational skills
• Effective communication skills with ability to interact across all levels
• Ability to work independently and manage multiple priorities in time-sensitive environments
• Experience working with third-party payroll vendors and cross-functional teams
• Adaptable, flexible, and professional demeanor

Systems Experience (Preferred)

• Workday
• SAP Payroll
• ADP GlobalView
• UKG Pro