Accounting Assistant

Benefits:

• Free uniforms
• Opportunity for advancement
• Training & development
  
  
  

Job Title: Accounting Assistant

Location: West Palm Beach, FL 33407 (On-site)

Schedule: Monday – Friday, 8:00 AM – 5:00 PM

About The Role

We are seeking a highly organized and detail-oriented Accounting Assistant to support our daily financial operations. This position plays a critical role in managing payments, purchase orders, inventory reconciliation, and collections. The ideal candidate has a strong understanding of various payment systems and point-of-sale (POS) platforms and can effectively collaborate across departments to maintain financial accuracy and operational efficiency.

Payment & Transaction Processing

• Process and record payments via cash, credit cards, Zelle, ACH, wire transfers, and checks
• Ensure accurate and timely entries in accounting systems
  
  
  

POS & Sales Reconciliation

• Reconcile point-of-sale (POS) data with accounting records
• Investigate and resolve discrepancies in sales or payments
  
  
  

Purchase & Sales Orders

• Generate and process purchase and sales orders
• Coordinate with vendors and suppliers for timely fulfillment
  
  
  

Inventory Oversight

• Track inventory movements and maintain accurate records
• Reconcile physical inventory with system data and report variances
  
  
  

Returns & Refunds

• Process return orders, refunds, and exchanges in accordance with company policies
  
  
  

Collections Support

• Follow up on outstanding invoices via phone and email
• Maintain clear records of collection activity
  
  
  

Financial Reporting & Month-End Support

• Assist in preparing sales, expense, and inventory reports
• Support month-end and year-end closing processes
  
  
  

Compliance & Accuracy

• Ensure adherence to internal controls and accounting procedures
• Maintain accurate documentation and records
  
  
  

Qualifications

Education

• Associate degree in Accounting, Finance, or related field preferred
  
  
  

Experience

• 1–2 years of experience in accounting, bookkeeping, or similar role
• Experience with accounting software (QuickBooks, Sage, or similar) preferred
• Familiarity with POS systems is a strong plus
  
  
  

Skills & Attributes

• Strong attention to detail and organizational skills
• Ability to manage multiple tasks in a fast-paced environment
• Solid communication and problem-solving skills
• Intermediate proficiency in Microsoft Excel and Office tools
  
  
  

Skills & Attributes

• Proficient with payment processing methods (cash, Zelle, ACH, etc.)
• Strong organizational skills and attention to detail
• Ability to multitask in a fast-paced, team-oriented environment
• Excellent communication and interpersonal skills
• Intermediate Excel and Microsoft Office proficiency